BLISS Useful Tips- Back Up 2020-05-15T10:53:28+00:00
BLISS has a provision for users to group Multiple Agenda Items for a Meeting into a single Group 
head like ‘For the Information of the Board’, ‘Board to Take Note’ and ‘Board to Consider for 
Decision’. This feature enable the user to club multiple agenda items of the same nature together 
thereby presenting a more coherent agenda to the Board. This makes the Meeting Agenda and 
Minutes more structured and better presented. 
 
How to create Grouping of Agenda Items for Meeting Agenda/Minutes 
1.Create your Meeting Agenda using BLISS 
2.Click ‘New Agenda’ tab to select the type of meeting for which you wish to create the 
agenda 
3.Add all the necessary items to the Agenda Screen and save it 
4.Save it and click ‘Group’ button to create groups 
5.Click on “New Group’ button to add new groups  
6.Update ‘Group Name’ and add description, where required 
7.Select the agenda items to be added under the specified group 
8.To add Sub-groups to the main group, click create sub-group button available along with 
Group Heading 
9.Click ‘Save’ button to save the changes made to the Groups 
10.Click ‘Agenda Sequence’ button to update the same sequence of items in Agenda Page 
If you wish to replicate groups created in Agenda to minutes, click ‘Copy Groups’ button. 
Likewise, new groups can be created for Minutes too. 
Please Note: This feature works only if user defined template is uploaded for agenda/minutes. 
BLISSDOCS has the provision to conduct paperless meetings for the Board of Directors and enables 
them to access the Board Docket on their mobile phones or tabs. The user with admin rights in BLISS 
can only provide BLISSDOCS access to the Directors and can define what records should be available 
for the Directors view. 
How BLISSDOCS is useful tool for the Directors: 
Board Vault: Access Board documents for the upcoming Meetings on your Mobile Phone or 
Tab – both Android and iOS, organized into different meeting categories – Board Meetings, 
Sub-committee Meetings and General Meetings, with provision to highlight and comment 
and share them using the BLISSDOCS App. 
Meeting records of previous meetings: Access records for the meetings held in last one 
year 
Voting: Voting on Circular Resolutions using the App and keeping the track of the votes cast 
on such Circular Resolutions.  
Calendar of Board Meetings: A ready calendar that highlights all the Board Meetings, 
scheduled and proposed, with ability to access the records by clicking on the Calendar. Get 
notifications on the App when a Board Document is available for review. 
Confirm availability for the Meeting scheduled: Confirm your availability for the scheduled 
meeting through the app and it sends intimation of the same to the secretarial team. 
Please note: Users who have subscribed for BLISSDOCS app in addition to BLISSPLUS/BLISSLISTED can 
only provide BLISSDOCS access to their Directors 
BLISS automates the creation of a board docket and provides storage to keep all meeting related 
documents at one place and facilitate their easy retrieval. 
 
Various options available for upload of attachments and annexures to the Agenda and Minutes of 
Board Meeting/Committee Meeting/Shareholders Meeting 
Upload attachments related to specific agenda item (PDF file of max. size 10 MB) 
Option to take print of Board Meeting/ Committee Meeting Agenda with inline attachments 
Upload and store multiple annexures, any meeting related documents, approved and signed 
meeting agenda and minutes for records, etc. (Support all type of documents) 
Upload presentation 
Retrieve uploaded documents easily with ‘Search’ feature or go to records page and select the 
particular meeting to access the records uploaded 
BLISS helps you plan and schedule the Meetings for the entire year by using Meeting Scheduler.  
For the Company Secretary 
Schedule the meetings in advance 
Keep track of the key proposed agenda items 
Send Meeting Notice along with a calendar invite to the Directors through BLISS email 
feature 
Value to the Director 
Track your scheduled meetings 
Get a reminder based on the calendar invite 
Review proposed agenda items for upcoming meetings 
 
Steps to schedule a meeting and to send Meeting Notice to the Directors for the scheduled 
meeting 
1.Go to Meeting Scheduler tab available under Company Data 
2.Click ‘add’ button to schedule a meeting 
3.Select the type of meeting and update all the details 
4.Add key proposed agenda items 
5.Click ‘Submit’ button to save it 
6.Click ‘Mail’ icon available next to the scheduled meeting to send Meeting Notice 
7.Review and edit mail subject and mail body, if required 
8.Select ‘Include Calendar Invite’ to add calendar along with the meeting notice  
9.Select the mail ids of the people you wish to send the mail 
10.Click ‘send’ button 
11.Confirm the list of recipients and click ‘Ok’ 
Please note the mail icon turns to blue once the mail is sent and it stores the proof of delivery of 
the mail sent. 
BLISS provides a provision to generate auto-filled Declaration of Interest by Directors in MBP 1 form 
and Intimation by Director in form DIR 8 based on the details updated by the user in Register of 
Directors and Key Managerial Personnel. The signed forms submitted by the Directors anytime 
during their tenure can also be stored in BLISS. Storage of these records at one place helps easy 
retrieval and tracking. 
Steps to generate auto-filled MBP 1 form and DIR 8 form 
1.Go to Registers for the company and select Register of Directors and Key Managerial 
Personnel  
2.Make sure all the details of Directors are updated in the Register 
3.Select the Director for whom you wish to generate MBP1 and DIR 8 
4.Go to Part C of the Register of Directors and KMP: Office of director or key management 
personnel held or relinquished in any other body corporate 
5.Click on ‘Word’ icon to generate auto-filled MBP-1 form and Cloud’ icon to generate 
auto-filled DIR-8 form 
 
Please note signed MBP-1 and DIR-8 forms can be uploaded in the Register of Directors & KMP for all 
the Directors for Company Records. 
Maintain all statutory registers of your company electronically in BLISS as per the formats 
prescribed in the Companies Act, 2013. 
After the Agenda/Minutes of the Meeting is finalised, BLISS triggers the pending 
registers to be updated based on the agenda items 
You can update the Registers by clicking the ‘Add’ button and enter the specific 
entries one by one. 
For past transactions, BLISS provides an excel template to upload all entries into the 
electronic register in one step. 
Generate reports from your registers as on any given date such as List of Directors or 
List of Members etc. 
How to update the Pending Registers triggered in BLISS? 
1.  Login to BLISS and go to your Company 
2. Navigate to ‘Registers’ tab  
3. Under the ‘Registers’ tab list of pending registers based on the agenda items are available 
along with due dates  
4. Click on the register to update the details and save it 
Please Note: If any of the Statutory Register is already updated or if it is maintained 
physically or by Registrar & Share Transfer Agent, the user can close the pending registers in 
BLISS by entering appropriate comment which would get stored in BLISS and be available 
under ‘Updated Register’ tab for future reference.  
Once the Agenda is finalized for a meeting or Circular Resolution is created and finalised in BLISS, 
all the related RegistersReturns and other actions to be updated gets triggered as pending activities 
along with their due dates.  
Any changes made to the Meeting date in the Agenda or the Approval date in Circular Resolution 
automatically updates all the connected due dates for the related Registers, Returns and Actions that 
were triggered as pending activities 
Users with reminder status marked as ‘Yes’ gets reminder alerts for these activities. All the pending 
registers can be updated in BLISS itself and for returns, once the return is filed with MCA, the filed 
return along with the challan and SRN can be stored in BLISS for records. 
How to track update the Pending Registers triggered in BLISS? 
1.Login to BLISS and go to your Company 
2.Navigate to ‘Registers’ tab 
3.Under the ‘Registers’ tab list of pending registers based on the agenda items are available 
along with due dates  
4.Click on the register to update the details and save it 
How to track and upload Returns triggered in BLISS? 
1.Login to BLISS and go to your Company 
2.Navigate to ‘Returns’ tab 
3.Under the ‘Returns’ tab list of pending returns based on the agenda items are available 
along with due dates 
4.Click on the return and download the form from MCA using the available URL.  
5.Upload the filed return along with challan and update SRN and other details 
6.Click ‘Y’ to confirm and click ‘Submit’ 
How to track other Actions? 
1.Login to BLISS and go to your Company 
2.Navigate to ‘Action Tracker’ tab 
3.On the left hand side, all the pending event based ‘Actions’ based on the agenda items are 
available 
4.Actions triggered can be assigned to other users. Click the particular action, select the user 
to whom you wish to assign the task 
5.Update comments or upload any attachment if required and click ‘Submit’ 
6.The user to whom the task is assigned, will get a mail intimation for the assigned task. On 
completion of the job assigned, status can be updated. Assignor can review the work 
delegated and approve it or reassign it.  
company records available in ‘Records’ page. 
Please note: Agenda and Minutes of the meetings and Circular Resolutions should be created using 
BLISS and should be finalised in order to get triggers for pending registers, returns and actions to be 
updated.  
Use BLISS to email your agenda/minutes without entering the email ids. Emails sent from BLISS automatically stores the proof of sending notice, agenda and minutes sent to the Directors and KMP. While sending the email, user will get the email ID listed for them to select based on the email IDs entered in respective registers, i.e. Register of Directors & KMP for board meetings and Register of Members for Shareholder meetings. Further, it also alerts the user by requiring them to confirm after displaying the recipients email ids and disclosing the number of recipients for sending the email. This ensures that the sender does not inadvertently send the email to users who are not entitled to receive the email.
 
With BLISS email facility you get:
  1. To maintain earlier versions of draft agenda/ minutes circulated within the team for their inputs 
  2. Records of email notices sent of the agenda and minutes to Directors and KMP
  3. Get distinct list of Mail IDs in the email tab such as Users, Directors, Equity and Preference Shareholders etc., based on mail IDs entered in respective registers. BLISS shall also prompt Mail ID based on previous mails sent 
  4. Maintain proof of circulating agenda, draft minutes and final minutes in BLISS
  5. Access different versions of drafts and final document created 
How to use BLISS email feature:
  1.  Go to company records and select the meeting for which you wish to circulate Agenda Notice/ Minutes to the Directors
  2. Click ‘Agenda’ button to mail Agenda Notice and Click ‘Minutes’ button to mail Minutes of the Meetings
  3. Select the agenda/minutes file type option to be emailed – pdf or word
  4. Click ‘email’ button
  5. Select email ids of the directors and invitees to whom you wish to send the mail. If your Register of Directors & KMP is updated in BLISS, click the Directors checkbox to get prefilled email ids of all the Directors. Otherwise please add e-mail id of the Directors.
  6. For Agenda, tick ‘Include Calendar Invite’ checkbox if you wish to add calendar invite for the meeting
  7. Make desired changes to the subject and body of the mail
  8. Click ‘Send’ button to send the email and confirm the list of recipients

BLISS allows users to keep Meeting Attendance Registers digitally. Users can download attendance sheet through BLISS and get it signed from the Directors/Members as the case may be and upload it back for records. The attendance sheet downloaded from BLISS also capture the Directors’ designation automatically from the designation as updated in Company’s Register of Directors and KMPs.

Steps to update Meeting Attendance Registers in BLISS

  1. Create the meeting agenda using BLISS for the Board meeting/ Sub-committee Meeting/ Shareholders’ Meeting
  2. Save the agenda and update the meeting details
  3. Once the agenda of the meeting is finalized, Attendance Register for the particular meeting will be triggered as a pending register under the ‘Registers’ tab
  4. Click on the Attendance Register and download the Attendance Sheet in a pdf or word
  5. The Attendance Sheet downloaded through BLISS will have all the meeting details, names of the Directors/ Members and their designation
  6. Post meeting, signed attendance sheet can be uploaded under the same pending attendance register in the ‘Register’ tab
  7. After uploading the attendance sheet, confirm it to ‘Y’ and click ‘Final’
  8. Finalized register entries are available in Records page

Make sure Register of Directors and KMP of your company is updated in BLISS in order to capture the Directors’ details for the Attendance Sheets.

BLISS enables the user to download extract i.e., Certified True Copy of Resolutions passed from the minutes page either in word or PDF. Users can also define their template for the Extract of Resolutions. This helps them generate the document confirming to their style guide.
 
Steps to define template for the Extract of Resolutions
  1. Go to Records, click on the meeting from which you wish to take the Extract of Resolutions
  2. Click on ‘Minutes’ button to go to the Minutes
  3. Minutes module for the selected meeting opens
  4. Click ‘Upload doc template’ button
  5. Refer the available ‘sample template’ and token dictionary to define your template
  6. Upload the defined template for Extracts for once.
How to download the Extract of Resolutions
  1. Click on the Company from which the extract is to be downloaded Click on Records page
  2. Click on the particular meeting
  3. Click on ‘Minutes’ button
  4. Click on the word or PDF icon appearing for every Agenda item to download extract in word or PDF respectively
  5. The extract gets downloaded as per user-defined template, for you to sign and hand it over to the business users.
Please note that the defined template uploaded once will be considered every time you take Extract of the Resolutions from BLISS.
BLISS has a provision for users to group Multiple Agenda Items for a meeting under a single heading 
like, for Board Noting, for the Information of the Board, for Ratification by the Board, for a Decision 
from the Board etc. This enable the user to club multiple agenda items of the same nature together 
for better communication and decision making thereby making Board Meetings more productive.  
How to create groups for Meeting Agenda/Minutes 
1.Create your Meeting Agenda using BLISS 
2.Click ‘New Agenda’ tab to select the type of meeting for which you wish to create the 
agenda 
3.Add all the necessary items to the Agenda Screen 
4.Save it and click ‘Group’ button to create groups 
5.Click ‘New Group’ button to add new groups  
6.Update ‘Group Name’ and add description, if required 
7.Select the agenda items to be added under the particular group 
8.To add sub-groups for the main group, click create sub-group button available along with 
Group Heading 
Same way groups can be created for Minutes. If you wish to replicate groups created in agenda 
to minutes, click ‘Copy Groups’ button. 
Please Note: This feature works only if user defined template, which is available only in 
BLISSPLUS and BLISSLISTED,  is uploaded for formatting the agenda/minutes. 
BLISS enables the user to replicate the Circular Resolutions of Board and Sub-Committees by a click of button both for the same company and from one company to another. This eliminates duplication and saves a lot of time and effort of the Secretarial team, thereby enhances the productivity.
Steps to Replicate Circular Resolution 
  1. Go to Records page and scroll down to Circular Resolutions section 
  2. Click on Circular Resolution that is required to be replicated 
  3. Click on the ‘Replicate Button’ available in the pop-up screen or open the particular Circular Resolution and click the ‘Replicate Icon’ 
  4. Select the Company in which you wish to replicate the particular Circular Resolution and click ‘Replicate’ button 
  5. A draft Circular Resolution with same agenda item will be created in the selected company
  6. Make necessary changes to resolution and Save it.

For all the agenda items with supporting documents, users can mark if the annexures are uploaded along with the document or it will be tabled at meeting. BLISS caution the users, when they miss to upload any attachment/annexure for a particular Agenda Item for which they have selected “Attached as Annexure”. This feature eliminates the chance of errors and makes BLISS more error-proof.

  1. Create your meeting agenda using BLISS
  2. Go to the agenda item for which you wish to upload any annexure
  3. Click on the pin icon and select ‘Attached as Annexure’ option
  4. Click upload icon to upload the annexure

When the user selects the option ‘Attached as Annexure’ but missed uploading the annexure, on saving the agenda, BLISS gives the caution message that the upload of annexure has been missed for the particular agenda item.

BLISS enable users to define their templates for Board and Committee Meeting’s Agenda, Minutes and Circular Resolution. User defined fields for inserting Snippets to the Agenda Title, Actions required for a specific agenda item, attachment details (File name) and page numbers can also be added to the Agenda Index. The usage of the different tokens and their variations is explained in the Tokens dictionary available separately for Agenda, Minutes and Circular Resolutions. This feature helps in generating documents confirming users’ style guide: the design, look and feel by just defining it once and also makes the document generated from BLISS more informative to Directors.
Steps to define document template-
Login to BLISS and click on the particular Company
 
For Board/ Committee Agenda:
  1. Click on Agenda tab select the type of meeting
  2. Agenda module for the selected meeting opens
  3. Click save button and click ‘Upload doc template’ button
  4. Refer the available ‘sample template’ and token dictionary to define your template
  5. Upload the defined agenda template for once. 
  6. Create your meeting agenda using BLISS and download it as per your defined template

For Board/ Committee Minutes:

  1. Click on Minutes tab, select the meeting for which minutes are due
  2. Minutes module for the selected meeting opens
  3. Click ‘Upload doc template’ button
  4.  Refer the available ‘sample template’ and token dictionary to define your template
  5. Upload the defined minutes template for once. 
  6. Create your meeting minutes using BLISS and download it as per your defined template

For Circular Resolution:

  1. Click on Minutes tab, select the type of Circular Resolution- Board Meeting or Sub-committee Meeting (For Sub-committee Circular Resolution select the type of committee)
  2. Circular Resolution module for the selected meeting opens
  3. Click ‘Upload doc template’ button
  4. Refer the available ‘sample template’ and token dictionary to define your template
  5. Upload the defined minutes template for once. 
  6. Create your meeting minutes using BLISS and download it as per your defined template
Please note the defined template uploaded once will be considered every time you create Agenda/ Minutes/ Circular resolution. Further, template-based document generation is applicable only for meetings with Agenda Notice dated 03 August 2019 and after.
BLISS User Manual is designed to enable BLISS Users to leverage all the features in BLISS. This Manual is drafted from a user perspective and is organized based on different tasks a user could perform. Each section starts with a brief description of the action as envisaged in BLISS, which is followed by a step-by-step instructions for performing the action. The content of each step is supported with screen shots from BLISS to help the User visualize the screens and the required action to perform the desired task.
 
How to access BLISS User Manual? 
  1. Make sure you have registered login account in BLISS 
  2. Login to your BLISS account  
  3. Click ‘Help’ button available on top right of the home screen 
  4. You will be directed to ‘BLISS Support’ portal 
  5. Scroll down to ‘User Manual’ 
  6. Select the BLISS variant you have subscribed for, to download the User Manual for the same. i.e.:
 i. BLISS
 ii. BLISSPLUS or BLISSLISTED 
 iii. BLISSGLOBAL
 iv. BLISSDOCS
BLISS provides the Directors/Members to cast their vote on a particular circular resolution of the 
Board or Sub-Committee Circular Resolution using a single click on the email received by them. 
Further, they can add comments to their vote if they so desire. The comments so made by the 
Directors/Members along with their voting status will be immediately notified through e-mail to the 
Company Secretary (i.e., user with Admin rights). Based on voting by Directors and members of the 
Board or Committee, approval date for the Board and Committee Circular Resolution also gets 
updated automatically when majority of Directors vote in its favour. The Secretarial Team can also 
view the voting details of the Directors from the Records Page. 
How to enable Single Click Voting on Circular Resolutions through Emails  
1.Secretarial Team to create a Circular Resolution through the option available under ‘Minutes’ 
tab. 
2.Add the desired resolution from the repository available and make required changes. 
3.Save the Circular Resolution, add Serial No. and enter the Publish Date. 
4.Click ‘Final’ button to finalize.  
5.Click ‘Vote by e-mail’ button to send Circular Resolution mail with option available to the 
Directors/Members Board or Sub-Committee to cast the vote. 
6.Directors/Members of the Board or Sub-Committee can also click ‘Comment and Vote’ button to 
cast their vote along with their comments 
On finalisation of Meeting Agenda, BLISS triggers related Registers, Returns and Action Trackers as  pending activities. 
Where required, BLISS can disable the triggered actions when the respective  agenda item is deleted. This feature is useful in certain 
exceptional cases where any agenda item is required to be deleted after finalization of the agenda. 
Steps to disable all Actions triggered by a deleted Agenda Item 
1.Create Meeting Agenda using BLISS 
2.Save the agenda and update meeting details 
3.Click final to finalise the agenda once it is approved 
4.The related Register Returns and Action Trackers in connection to the agenda items forming 
part of the Meeting Agenda gets triggered with due dates. 
5.Delete the required agenda item from either the Agenda or Minutes, and all the related registers, returns and
 action trackers triggered by that agenda item will be disabled as pending actions. 
BLISS enables the user to generate a report from the Statutory Registers updated in BLISS for any 
given date by selecting the desired date. Further, the user can select specific fields from the registers 
that they need and download it in excel format. This feature enhances the productivity of the 
Secretarial team as they will be able to download any customised report of their choice by the click 
of a button. 
How to generate a report from Registers: 
1.Click on the Company for which report is to be generated  
2.Go to ‘Registers’ tab 
3.Select the register from which you wish to generate a report  
4.Click on the ‘Download Report icon appearing on top-right corner 
5.Select the date as of which you wish to generate the report  
6.Select the fields that you would like in your report 
7.Click on ‘Download’ button in the Report Form screen to download the report 
Note: Make sure all your Statutory Registers are updated in BLISS. 
BLISS enables user to upload digitized secretarial records for the past years, i.e. from the year of 
incorporation of the Company till the financial year in which they have subscribed to BLISS. 
Uploaded records can be easily retrieved by entering a key word in the ‘Search’ feature. Users can 
view the files from past records right on the browser instead of downloading it in their device for 
viewing. Further, any user can be restricted from downloading any files from Past Records module. 
This also provides security by restricting download of company’s confidential data.   
 
Steps to upload past records in BLISS 
1.Select the Company for which Past Records are to be uploaded 
2.Click on ‘Past Records’ button 
3.Select the Financial Year for which records are to be uploaded 
4.Select the Category in which you want to upload, -Board Meetings, Sub-Committee Meeting, 
Shareholder Meeting: Annual General Meeting or Extraordinary General Meeting 
5.Customised sections can also be added where any other documents can be uploaded  
6.Select date and upload digitized Agenda file, Minutes file, Returns and other documents 
7.Enter the required details of any critical decision taken in the meeting and click ‘Save’ 
Please Note: Only users with Admin Rights are allowed to download the records uploaded under 
Past Records. Other users can only view the records. 
BLISS has a provision for the users to view Agenda Notice and Minutes of the Meeting as a single 
document and make edits, create multiple versions, add comments, print etc., in preview mode. The 
previewer will also have an option to either accept or reject the edits made to the document. Any 
version of the document created by the users can be finalized and updated to BLISS from preview 
mode. This feature enables senior professionals to delegate the task of drafting agenda/minutes to 
their junior colleagues 
With the Edit and Review feature, Agenda/Minutes can be seen as a single document with the 
features to: 
 Edit in track change mode and track the user who made the changes in the document 
-Add comments or highlight text 
-Create multiple versions of the document and have all the versions available for review later 
-View the changes made, with the option to either accept or reject the change 
Steps to Preview and Edit Agenda 
1.Select the type of Meeting and create agenda 
2.Save the agenda and update meeting details 
3.Click preview document icon in the agenda module 
4.Make required edits and have updated versions ready 
5.Update the final version back in BLISS database 
Steps to Preview and Edit Minutes 
1.Once the Agenda of the Meeting is created using BLISS, draft minutes are generated 
automatically 
2.Go to ‘Minutes’ tab and select the meeting for which you wish to edit or preview the 
minutes 
3.Click preview document icon in the Minutes module 
4.Make required edits and have updated versions ready 
5.Update the final version back in BLISS database 
BLISS provides hassle free drafting of agenda/minutes. Any changes marked in the document gets auto-saved without the need of clicking ‘Save’ button again and again. This frees the user from the fear of losing the changes done to the entire document even when they missed saving it.
 
How Auto-save feature work?
1. Create your Agenda/minutes using BLISS and click ‘Save’ button for once
2.Make necessary changes to the pre-populated agenda items
3.Drag & drop new items from BLISS resolutions repository or create a Customised Agenda and make necessary changes
BLISS auto-saves all the subsequent changes made in the document on every single click without clicking ‘Save’ again.
BLISS provides an option to the users (i.e., the Secretarial team) to circulate the attachments/ supporting documents for resolutions of the Board and the Sub-Committee Meetings by positioning it immediately after a particular Agenda item to which it relates or at the end of the Agenda document, when they share it with the Directors. This enables the director to navigate to a specific resolution or attachment in a single click. Attachments placed along with the particular resolution enhances the readability of the document as the supporting document is readily available for the reference instead of scrolling down the entire document.
 
Please Note: This feature is available only when Token Templates are used to generate the Agenda.
 
How to add inline attachments in the meeting agenda
  1. Create your meeting agenda using BLISS
  2. Make sure token template for the agenda is uploaded
  3. Save the agenda/minutes and update meeting details 
  4. Click ‘PDF’ button to download the Agenda with inline attachments 
  5. Turn ‘PDF Inline Attachments’ toggle to ON for attachments to come inline with the particular resolution. If the toggle is OFF, attachments will be available at the end of the Agenda document 
  6. Click ‘Email’ button to send the agenda with inline attachments using BLISS mail feature or click ‘Print’ to download the agenda with inline attachments. 
  7. Attachment/ supporting document attached to the resolution will be available next to the particular resolution

Further, option to add inline attachment is also available for annotations if the ‘Inline Attachment’ toggle under ‘Settings’ page is turned ‘ON’.

Agenda documents and minutes of the Board or Subcommittee meetings can be downloaded from BLISS with bookmark facility that eases navigating through the Board documents. This feature is available for documents created using token templates feature in BLISS. It enhances the readability of the document by enabling the Directors to switch between agenda items where the meeting has large number of agenda items by just clicking the bookmarked titles. In addition, the positioning of the attachments to there solutions can be either at the end of the document or at the end of each resolution.

 
How to get bookmarks for Meeting Agenda Index
  1. Create your meeting agenda/minutes using BLISS
  2. Make sure user defined token template for the agenda/minutes is uploaded
  3. Save the agenda/minutes and update meeting details
  4. Click ‘PDF’ button to download the Agenda/Minutes in a PDF file
  5. Open the Agenda/Minutes PDF file with Adobe Acrobat Reader
  6. Click ‘Bookmark’ ribbon available on left hand side
  7. Agenda Index will be available.Click any item and get navigated to it

Please Note:This feature is available only when Token templates are used to generate the Agenda/Minutes.

BLISS provides a provision where signed Circular Resolutions or proof of votes casted on Circular Resolution as received from the Directors can be uploaded for records. This helps in ease of access of voting records. 
 
How to store Circular Resolution voting records in BLISS 
  1. Go to Records Page
  2. Scroll down to Circular Resolutions folder and select the particular Circular Resolution for which voting record is to be uploaded
  3. Go to the selected Circular Resolution and click ‘Signed Documents’ icon to upload the voting record. Please note multiple files can be stored in the ‘Signed Documents’ repository

How to access records uploaded in the Signed Documents Repository

  1. Go to Records Page
  2. Select the particular Circular Resolution for which voting record is to be retrieved
  3. Click ‘Signed Documents’ icon to download the documents
Under Records page, user defined folder is available where any financial year related documents like Annual Reports-Financial Statements and Board of Director’s Report etc. can be uploaded. This enables user to search any particular document easily using the search feature.
 
How to store records in User-defined folder?
  1. Login to BLISS and go to your company
  2. Go to Records page
  3. Scroll down to user-defined folder before Register folder
  4. Click ‘Edit’ button to name the folder
  5. Select date, upload the document and update remarks if required 
  6. Click ‘Done’ to upload the document
  7. Click ‘Save’ button
Once the Agenda and Minutes of the meeting are created and finalised in BLISS, related Registers 
and Returns to be updated gets triggered as pending activities along with the due dates. Users with 
reminder status marked as ‘Yes’ gets reminder alerts for the same. All the pending registers can be 
updated in BLISS itself and for returns, once the return is filed with MCA, the filed return along with 
the challan and SRN can be stored in BLISS for records. 
How to track update the Pending Registers triggered in BLISS? 
1.Login to BLISS and go to your Company 
2.Navigate to ‘Registers’ tab 
3.Under the ‘Registers’ tab list of pending registers based on the meeting agenda is available 
along with due dates  
4.Click on the register to update the details and save it 
How to track and upload Returns triggered in BLISS? 
1.Login to BLISS and go to your Company 
2.Navigate to ‘Returns’ tab 
3.Under the ‘Returns’ tab list of pending returns based on the meeting agenda is available 
along with due dates for Updation 
4.Click on the return and download the form from MCA using the available URL.  
5.Upload the filed return along with challan and update SRN and other details 
6.Click ‘Y’ to confirm and click ‘Submit’ 
Finalised ‘Registers’ and ‘Returns’ go away from pending list and form part of company records 
available in ‘Records’ page. 
Please note: Agenda and Minutes of the meetings should be created using BLISS and should be 
finalised in order to get triggers for pending registers and returns to be updated. 
BLISS provides a provision where users can create tasks and plan for all event-based and 
calendar-based actions for better delegation within the organisation. Users who are authorized to 
receive reminders in the ‘Reminder Status’ of the User Rights will get email reminder for the due 
dates set. 
For Customised Event-based actionscreate your own list of actions related to any event. These 
actions can be assigned or delegated to other users. 
1.Under Action Tracker Tab, go to Event based Action Tracker and click ‘Add’ button to create 
an event-based action. 
2. Update the title, select the user to whom you wish to assign the task and select the due 
date 
3.Update comments or upload any attachment if required and click ‘Submit’ 
The user to whom the task is assigned, will get a mail intimation for the assigned task. On 
completion of the job assigned, status can be updated. Assignor can review the work delegated and 
approve it or reassign it. Approved actions will be available in Records page. 
For Customised Calendar-based actionscreate your own list of calendar-based actions and get due 
date alerts for the same. 
1.Under Action Tracker Tab, go to Calendar based Action Tracker and click ‘Add’ button to 
create a calendarbased action 
2.Update the title and select the due date 
3.Update comments or upload any attachment if required and click ‘Submit’ 
Once the action is complete, go to the particular calendar event and confirm it to ‘Yes’ and click 
‘Submit’Confirmed actions will be available in Records page. 
BLISS enables the user with Admin rights to give access of company records to the Directors of the 
Company. Directors can login to BLISS and view Board Docket and presentations related to the 
scheduled meeting anytime and anywhere. Further, Directors with BLISSDOCS access can also access 
the same on their mobile phone or tab. 
Steps to be followed by Admin 
1.Go to ‘User Rights’ under Company Data 
2.Click ‘Add user’ 
3.Update details and select ‘Director’ as a role 
4.Select the type of records you want the Director to access 
5.Select the period and mark access validity date 
6.Users with BLISSDOCS access, turn On the BLISSDOCS toggle 
7.Click ‘Submit’ 
Only the records selected by the Admin can be accessed by the Directors. 
Steps to be followed by Directors 
1.Directors who are given access to BLISS needs to create an account in BLISS by registering 
their mail id and setting a password for the same 
2.Login to BLISS and open the company 
3.Go to Records page to view Board Docket and presentations for the scheduled meeting 
4.Annotations can also be marked in the Board Docket, if required 
Directors with BLISSDOCS access need to login to the app to access the records. 
BLISS provides a provision to add page numbers to the minutes of the meeting generated using BLISS. Update the starting page number for the minutes and it numbers the entire document when downloaded.
 
 Steps to number Minutes of the Meeting:
  1. Create your meeting agenda using BLISS
  2. Based on the agenda created, BLISS generates the draft minutes automatically
  3. Make the necessary changes to the minutes generated by BLISS and click ‘Save’
  4. Update the Meeting Details and update ‘Starting Page no. for minute’
  5. Select the chairperson and mark the attendance
  6. Add invitees, if any and mark if there is in-house company secretary appointed
  7. Click ‘Save’
  8. Click ‘Final’ to finalise the minutes
  9. Select PDF or Word to download the minutes along with page numbering

With BLISS, you don’t have to keep track of the serial numbers for Board Meetings, Sub-committee Meetings and Shareholders’ Meetings. Based on the last meeting’s serial number updated in Company Profile, serial number for subsequent meetings gets auto populated. All the meetings created using BLISS gets synchronised for display in the Records repository under the specified folder financial year wise and are arranged based on the serial no. of the meetings.

Steps to Automate Meeting Serial Numbers

  1. When you register your Company in BLISS, along with other company details, the last meetings’ serial numbers can be updated
  2. Please update serial number of company’s last Board Meeting, AGM and EGM in the right-hand side of the Company Profile screen
  3. For sub-committees, go to sub-committee module under Company Data and update last committee serial number for all the constituted committees
  4. Please note serial numbers updated are editable
  5. Once last serial numbers are update for all type of meetings, for all the subsequent meeting records created in BLISS, serial number of the meeting gets auto populated.

All the meetings created using BLISS can be viewed in serial order of the meeting number under the Records page.

Please note: Automated Serial Number is editable for any sort of customization of meeting serial number format.

  1. BLISS provides two factor security authentication by way of password secured login and an OTP received in the users registered email.  
  2. BLISS permits users to reset their password at intervals beyond 90 days by unsubscribing to password reset reminders. By default, the user will get a reminder to change password after  every 90 days for enhanced security 
  3. IP Access Restriction– The Admin can restrict access of any BLISS user by making their IP Access limited to their office IP address 
Unsubscribe to password reset reminders 
By default, all the BLISS users are subscribed to get password reset reminder alerts. In case any user  wishes to unsubscribe the same, it can be done by clicking ‘Stop Reminders’ link available in the password reset reminder email. 
At any point of time user can again subscribe to this reminder alert from ‘My Profile’. 
IP Access Restriction 
  1. Go to Company Data, and in company data to User Rights 
  2. Identify the users for whom you wish to restrict the IP access 
  3. Toggle the IP access key to turn off the access 
  4. Define IP Range by adding the Start IP and the End IP 
  5. Click Submit 
 Please note only the Admin has the right to Restrict IP access or remove the IP access restriction. 
 If a user is restricted, then the user gets restricted to all other companies in his/her portfolio as well. 
BLISS enables the user to generate a report of the list of Members and/or Directors and KMP on any 
given date. Further, the user can select any of the fields from Register of Members (either for 
Equity/Preference Shareholder) and from Register of Directors & KMP (either for Directors/KMP) 
according to the user’s requirement and download the details in excel format as on a given date. This 
helps the Secretarial team to download their reports by just a click of a button .
How to generate this report: 
1.Click on the Company for which report is to be generated  
2.Click on Register tab 
3.Select Register of Members or Register of Director and KMP for which report is to be 
generated 
4.Click on the “Report” icon appearing on top-right corner 
5.Select the date as of which you wish to generate the report  
6.For – 
   6.a. Register of Member: Select if you want the report for Equity or Preference shares 
   6.b. Register of Director & KMP: Select if you want the report for Directors or KMP 
7. Select the fields that you would like to add in your report 
8. Click on Download button in the right-hand bottom of the ‘Report Form page to download 
the report 
CAUTION: Please ensure Registers of the company are updated in BLISS for generating accurate 
reports. 

BLISS enables users to create agenda for the Board Meeting/ Sub-committee Meetings/ Shareholders’ Meeting. For which draft of pre-populated resolutions depending on the type of meeting along with list of other curated and editable resolutions are available. Based on the agenda created, BLISS auto-generates draft minutes of the meeting and also captures the preamble of agenda item for easy reference to update the minutes gist. This reduces the time and effort in drafting minutes, also ensures that nothing critical is missed out from a compliance perspective.

How to get auto-generated minutes?

  1. Go to ‘Agenda’ tab and select type of meeting
  2. Create agenda of the meeting. List of pre-populated resolutions will be available depending on the type of meeting selected. Add other necessary resolutions from the list of resolutions available or create a customised agenda item
  3. Save your agenda, update meeting details and finalise the agenda once approved
  4. To get minutes, go to ‘Minutes’ tab and select the meeting for which you wish to generate minutes
  5. Based on the agenda items added in agenda, minutes of the meeting with same agenda items and resolutions will be generated
  6. Update the minutes gist for all the agenda items. Please note BLISS displays the preamble part of the agenda items in the minutes for easy reference.
  7. Add any other item with the permission of Chair, if any
  8. Click ‘Save’ and update ‘Meeting Details’. Finalise the minutes once approved

Draft/final minutes of the meeting can be circulated to the Directors through e-mail option available in BLISS which also captures the proof of delivery for the same.

BLISS provides a provision where senior professionals can preview the meeting agenda drafted by their junior colleagues. The seniors can add their comments, edit and review the Agenda. With this feature, Agenda is seen as a single document with the following features:

  • Edit in track change mode and track the user who made the changes in the agenda
  • Add comments or highlight text
  • Create multiple versions of the document and have all the versions available for review later
  • View the changes made, with the option to either accept or reject the change

Steps to Preview and Edit Agenda

  1. Select the type of meeting and create agenda
  2. Save the agenda and update meeting details
  3. Click Preview Document icon in the agenda module
  4. Make required edits and have updated versions ready
  5. Track the user who modified the agenda- In Preview Document screen, go to ‘Comments & Edits’ section and click ‘Edits’ to track the changes made and name of the user who made that change
  6. Update the final version back in BLISS database

BLISS enables the Directors and Members of Board and Committee respectively, to vote For /Against / Abstain from voting on a Circular Resolution. Based on the number of Directors and members on the Board or Committee, respectively, voted, the approval date for the Board and Committee Circular Resolution also gets updated on obtaining majority votes in favour.

Subsequently, an auto-generated mail intimating the voting status is sent to the Admin and the Secretarial Team can view the voting details from the Records Page.

Different modes of Voting available for Directors & Members of the Committees in BLISS

  1. Vote through mail received: Secretarial team to enable the option available in the Circular Resolution module for the Directors/ Members of the particular Committee to cast their vote through the voting provision available in the Circular Resolution mail received by them.
    i. Secretarial Team to create a Circular Resolution through the option available under ‘Minutes’ tab
    ii. Add the desired resolution from the repository available and make required changes
    iii. Save the Circular Resolution, add Serial No. and enter the Publish Date
    iv. Click ‘Final’ button to finalise
    v. Click ‘Vote by e-mail’ button to send Circular Resolution mail with option available to cast the vote
  1. Web login: Directors and Members of the particular Committee to login to BLISS and cast their Vote through the option available in Records page.
    i. Once the Secretarial Team creates a Circular resolution, it will be available to the Directors/ Members of the particular committee
    ii. Directors to login to BLISS and navigate to Circular Resolution section in the Records Page
    iii. Click on ‘hand’ symbol to cast the vote and click ‘Submit’
  1. BLISSDOCS: BLISSDOCS users can cast their vote through the BLISSDOCS app.
    i. Once the Secretarial Team creates a Circular Resolution, Directors/ Members of the particular committee will get a push notification on their mobile phone or tab
    ii. Click the notification and get directed to the voting screen or open the BLISSDOCS app and navigate to Voting Records
    iii. Cast the vote and click ‘Submit’

BLISS allows the users to create and mail Circular Resolution for all their constituted Committees with facility for auto-updating approval date based on the day majority of members of the committee voted in favour of the Circular Resolution and sends a mail to the Admin and the Editors of the Company that the Circular Resolution is approved. Approved Circular Resolution of the committee also gets noted in the next committee meeting automatically.

Please Note:

  1. Entries for all the members of the Sub Committee should be updated in the Register of Director and KMP along with their e-mail id
  2. The name of members should be selected as a member in the Sub Committee module under Company Data
  3. The e-mail id in the register and the e-mail id with which the user logs in to BLISS should be same.

Steps to create Sub-Committee Circular resolutions:

  1. Go to your company and click ‘Minutes’ tab
  2. Select ‘Circular resolution – Sub-Committee Meeting’ and then select the type of committee from the list of constituted committees as marked ‘Y’ under Sub-committee module
  3. Create the required Circular Resolution
  4. Click ‘Save’ and update the Circular Resolution Publish Date
  5. Click ‘Final’ button to finalise.
  6. Click ‘Vote by email’ to send mail with voting option to the members

The Members of the committee can vote for/vote against/abstain from voting on a circular resolution through the mail received or through their Web login. BLISSDOCS users can also cast their vote through the BLISSDOCS app.

Note: Approval date does not get updated if the majority of directors have not casted their vote in favour of the Circular Resolution within Seven days.

BLISS provides a provision to the Secretarial team to send the Agenda Notice e-mails for the upcoming meeting along with Calendar Invite enabling the directors and invitees for the meeting to add the event to their personal calendar and be reminded of the meeting based on their reminder status set. This feature allows the directors and invitees to plan and ensure participation in the meeting.

The calendar invite can be sent only after the Agenda is finalized.

Steps to send agenda mails along with Calendar Invite

  1. Go to Records page of your company
  2. Select the meeting for which you wish to email the agenda along with Calendar Invite
  3. Open the agenda and select the agenda file type option to be emailed – pdf or word
  4. Click ‘Email’ button
  5. Select email ids of the directors and invitees to whom you wish to send the mail. If your Register of Directors & KMP is updated in BLISS, click the Directors checkbox to get prefilled email ids of all the Directors. Otherwise please add e-mail id of the Directors.
  6. Tick ‘Include Calendar Invite’ checkbox if you wish to add calendar invite for the meeting
  7. Confirm the date and time for which calendar is to be created and click ‘Include’ button
  8. Click ‘Send’ button to send the email.

Please note, if you are sending the same Agenda notice once again to other invitees not included in the first e-mail, please mark all the original invitees for the meeting to ensure the original invite remains intact.

If the original invitees are not marked in the subsequent e-mail, the original invite will get cancelled as a new meeting is been created excluding the original invitees.

BLISS enables users to define their templates for Agenda, Minutes and Circular Resolutions of their Board and Committee Meetings. This feature helps them generate documents confirming to their style guide: the design, look and feel, by just defining it once in our template.

Steps to define document template-

Login to BLISS and click on the particular Company

For Board/ Committee Agenda:

  1. Click on Agenda tab select the type of meeting
  2. Agenda module for the selected meeting opens
  3. Click save button and click ‘Upload doc template’ button
  4. Refer the available ‘sample template’ and token dictionary to define your template
  5. Upload the defined agenda template for once.
  6. Create your meeting agenda using BLISS and download it as per your defined template 

For Board/ Committee Minutes:

  1. Click on Minutes tab, select the meeting for which minutes are due
  2. Minutes module for the selected meeting opens
  3. Click ‘Upload doc template’ button
  4. Refer the available ‘sample template’ and token dictionary to define your template
  5. Upload the defined minutes template for once.
  6. Create your meeting minutes using BLISS and download it as per your defined template 

For Circular Resolution:

  1. Click on Minutes tab, select the type of Circular Resolution- Board Meeting or Sub-committee Meeting (For Sub-committee Circular Resolution select the type of committee).
  2. Circular Resolution module for the selected meeting opens
  3. Click ‘Upload doc template’ button
  4. Refer the available ‘sample template’ and token dictionary to define your template
  5. Upload the defined minutes template for once.
  6. Create your meeting minutes using BLISS and download it as per your defined template

Please note that the defined template uploaded once will be considered every time you create Agenda/ Minutes/ Circular resolution. Further, the template-based document generation is applicable only for meetings with Agenda Notice dated 03 August 2019 and after as this is the date on which this feature is released.

BLISS enables users to stay prepared and plan for all event-based and calendar-based actions and compliances with BLISS Action Tracker. Users who are authorized to receive reminders in the ‘Reminder Status’ of the User Rights will get email reminder for the due date.

  • For Event-based actions, based on agenda items that are part of your Meeting Agenda, BLISS will automatically trigger the list of pending action to be done along with their due dates. These actions can be assigned or delegated to other users.
  1. Once the agenda of the meeting is finalised, pending actions get triggered and can be seen under the Action Trackers Tab
  2. Go to Action Trackers Tab and click on the particular action under Event based Action Tracker
  3. Select the user to whom you wish to assign the task
  4. Update comments or upload any attachment if required and click ‘Submit’

The user to whom the task is assigned, will get a mail intimation for the assigned task. On completion of the job assigned, status can be updated.  Assignor can review the work delegated and approve it or reassign it. Approved actions will be available in Records page.

  • For Calendar-based actions, BLISS triggers the annual compliances set by the users once, 30 days before the due date, every year.
  1. Under Action Tracker Tab, go to Calendar based Action Tracker
  2. List of pending actions with due dates will be available
  3. Once the activity is done, necessary documents can be uploaded for records
  4. Confirm it to ‘Yes’ and click ‘Submit’

Confirmed actions will be available in Records page.

Customised Event based and Calendar based actions can also be added by the users for a better work-flow management.

BLISS provides a Risk Management Dashboard through which users can track the compliance status of the companies registered in BLISS. It calculates companies’ compliance summary once every day which can be refreshed on need basis. The users get status and consolidated reminder mails whenever the dashboard status changes. Risk Management Dashboard is a boon for the users who have large group of companies in their portfolio.

  1. Once the user logs in to his account, he/she can access all the companies in his portfolio registered in BLISS;
  2. Risk Management Dashboard has different modules to track i.e. AG- Agenda, MN- Minutes, RG- Registers, RT- Returns and AT-Action Trackers;
  3. The dashboard is colour coded into Green, Amber and Red. Any of the module in Green states compliance is upto date, Amber is due date nearby and Red is timelines missed;
  4. For users with bigger portfolio, Companies with more of Red modules, followed by Amber will be available on top so that users can prioritise their work accordingly in order to avoid non-compliance;
  5. Select any company for the drill down view of the dashboard and track the pending or overdue activities.

Please note: The dashboard status gets automatically refreshed everyday at 9 am and can be further refreshed for the current compliance status by the users at any point of time.

BLISS provides a provision for the Secretarial Team and Directors of the company to comment on the Board Docket. Annotations can be marked as public/private in the Board Docket. The public annotations are notified to other Directors and Secretarial Team. This feature also enhances communication among the CS and Directors.

Steps to add annotation in the Board Docket

For Secretarial Team:

  1. Once the agenda/ minutes of the meeting is published, it is available for adding any further comments or annotations
  2. Go to the Records Page and identify the meeting for which you wish to review the Board Docket
  3. Open the document (agenda/ minutes/ circular resolution) as available under Key Information and Annotations column
  4. The document is available for the annotations. Select the text for which you wish to add a comment and click annotate
  5. Enter the comment and select the view as ‘Post to Public or Only me’.

For Directors with access to BLISSDOCS App:

  1. Once the agenda/ minutes of the meeting is available for the Directors review in BLISSDOCS app, the Directors can add their comments or annotations
  2. Open the BLISSDOCS app from your android/IOS mobile phone/tab
  3. Open the particular company and click on the dashboard
  4. Click on the dropdown available on the top of the screen and select Records (To review Circular Resolution, select Voting Records from the dropdown)
  5. Click on the Board Doc/ Minutes you wish to review
  6. The document is available for the annotations. Select the text for which you wish to add a comment and click annotate
  7. Enter the comment and select the view as ‘Post to Public or Only me.

For Directors without access to BLISSDOCS APP (Web):

  1. Once the agenda/ minutes of the meeting is available for the Directors review, the Directors can add their comments or annotations
  2. Login to BLISS and click on the particular company to review the available records.
  3. Go to the Records Page and open the Board Doc/ minutes/ circular resolution you wish to review
  4. The document is available for the annotations. Select the text for which you wish to add a comment and click annotate
  5. Enter the comment and select the view as ‘Post to Public or Only me’

Please note: For a public comment, other users can also add a reply to it. Records page will indicate the public annotations marked with total annotation count. Both, Secretarial Team and the Directors will be notified via mail when the public annotation is marked by anyone. Directors with BLISSDOCS app access will receive a push notification for the same.

BLISS enables user to upload digitized secretarial records for the past years, i.e. from the year of incorporation of the Company till the financial year in which they have subscribed to BLISS. Uploaded records can be easily retrieved by entering a key word in the ‘Search’ feature. The user can also create any number of additional folders with customised name for uploading various files. This helps in storing the secretarial and legal documents in a structured manner and financial year-wise.

Steps to upload Past Records in BLISS

  1. Select the Company for which Past Records are to be uploaded
  2. Click on ‘Past Records’ button
  3. Select the Financial Year for which records are to be uploaded
  4. Select the Category in which you want to upload the documents- Board Meetings, Sub-Committee Meeting or Shareholder Meeting- Annual General Meeting or Extraordinary General Meeting
  5. Select date of the meeting and upload digitized Agenda file, Minutes file and Returns or other documents, if any.
  6. Enter the required details of any critical decision taken in the meeting and save it.

Steps to create customised folders

  1. Go to Past Records
  2. Scroll down to the end of screen and click ‘Add New Section’
  3. A new folder gets added
  4. Name the folder and click tick button to save
  5. Select date, upload the file and enter description if required and save it.

BLISS provides a provision to upload excel files pertaining to Financial Performance and comparison with Business Plans or prior period business performance as practiced by the company. This enables the user with director right to view the same anytime they need to.

For users with Admin/ Editor role

Steps to upload Financial Performance:

  1. In Company Data, go to ‘Financial Performance’ tab
  2. Click ‘Add new section’ button
  3. Enter ‘Section Title’ and click ‘Done’
  4. Click on ‘Choose file’ to select excel file to be uploaded and click ‘Upload’ button
  5. Click ‘>’ button to view the uploaded file

Please note only excel files can be uploaded.

For users with Director access

Go to ‘Financial Performance’ tab and select the file for the preview. Click on the file link to view the same.

BLISS has the provision for the Admin of a company to create users with customized viewing rights, i.e. to provide for specific period by specifying from and to dates, including the nature or type of records that they can view i.e., Agenda, Minutes, Registers, Returns and Action Tracker. Further, they can also set the access validity end date, when the access given to the viewer will be automatically withdrawn.

Steps to add Customised Viewer

  1. In Company Data, go to User Rights
  2. Click ‘Add User’ button and update first name, last name and email ID of the new user
  3. Under Role, select Customised Viewer
  4. Select the required filters for the type of records new user should be allowed to access
  5. Select the period for which records can be viewed by that user and select among drafts and final documents
  6. Set access validity end date and click ‘Submit’.

Please note the Customised Viewer added by the Admin can access BLISS only after registering their name, their mail ID and setting up a password for their BLISS access.

BLISS enable the users to add multiple fields to their company profile page, like Bank account details and their signatories and any other details of their choice. These rows can be added/edited only by the user with Admin Rights.

Steps to add user defined fields

  1. In Company Data, go to ‘Company Profile’
  2. Click ‘Edit’ button
  3. Adding Bank Details:
  • Click ‘Add Bank Details’ button, update all the details and click ‘Save’.
  • Click ‘Edit’ to modify the details and ‘Delete’ to delete the entire entry.
  1. Adding Other Details:
  • Click ‘Add New Row’ button, enter the Row Title and select the type of row i.e. Text Box, Description Box, Date field or Number and Click ‘Add’
  • Update the details in the new row added
  • Click ‘Delete’ button to delete the rows
  1. Click ‘Save’ button at the end of the Company Profile page to save the details.

BLISS enables the Admin of a company to set the frequency at which they want to get reminder emails’ alerts for their pending and overdue activities for compliance. This feature enables the Admin to customize alerts to suit the needs of their company, as some companies may need more frequent alerts to stay compliant.

Steps to set user defined reminder email interval

  1. In Company Data, go to ‘Settings’ tab
  2. In the settings tab scroll down to the row ‘Mail Interval (in days)’ field
  3. Set the number of days, i.e. enter the number of intervals at which you would like to get reminders. For example, if you enter 1, you will get reminder every day and if you enter 7 you will get weekly reminders.
  4. Click ‘Submit’ button to save your input.

Please note, only users with Admin rights can set the email reminder interval.

Every Company registered in BLISS can now have multiple Admins with customized rights. This is to ensure that the password is not shared among multiple users where there is only one Admin. For multiple Admins added in BLISS, the first Admin can delegate any or all their rights to them. For e.g. Right to add/modify/remove users, Editing ‘Company Profile’ page, Update the ‘Registers & Returns’ master status, Change the ‘Activity Log’ status by shifting the toggle button from on to off or vice-versa, and take ‘Print all’ of records created in BLISS.

This feature reduces dependency on a single Admin for making routine changes like changing settings page and other formatting changes by delegating these to the secretarial team members.

Note: By default, every Admin added will have permission to edit ‘Settings’ page of the Company. 

How to Add Admins:

  1. Click on the Company in which you are admin and you want to add another user as Admin
  2. Click on ‘Company Data’ tab
  3. Click on ‘User Rights’ tab
  4. Click on ‘Add User’ button on the bottom right of the page
  5. Enter First Name, Last Name and E-Mail id of the user and select the role as admin
  6. Customize the Admin access right by toggling the buttons indicating the feature for a particular right
  7. Click on ‘Submit’ button on the bottom right of the page.

Please note that, the role of an existing user can also be changed to Admin role by, clicking on ‘Roles’ field corresponding to the name of the user whose role is to be changed to Admin, then customizing the rights and clicking on ‘Submit’ button.

BLISS provides a provision where users can add customized sub-committees as per their requirement, by defining the number of meetings for that sub-committee, the quorum required for these meetings including specifying the number of Independent Directors who need to be present, setting reminder emails for conveying the committee meetings.

Further, the user can add any number of sub-committees to their company as required by them.

Steps to add User defined Sub-committees

  1. In Company Data, go to Sub-committee tab
  2. Click Add button to add new sub-committee
  3. Fill in all the details required, such as:
  • Sub-committee Name
  • Last meeting S.No. to track serial numbers of subsequent meetings
  • Select Members of the Committee from the list of Directors as available in Register of Directors and KMP updated in BLISS
  • No. of Minimum Directors and Independent Directors for the purpose of Quorum
  • No. of Meetings and Select the Quarter in which it is to be done in order to trigger the dashboard and due date reminder alerts
  • Duration Start the date from which the sub-committee meeting needs to be conveyed and Duration End -the date up to which the sub-committee meeting needs to be conducted.
  • Click Save button to save the details

4. Click Edit button to edit existing sub-committees and click Save button to save the details

BLISS provides one point storage to keep all meeting related documents for their easy retrieval. 

Steps

  • Upload attachments related to specific agenda item using upload for that Agenda item (PDF file of max. size 10 MB)
  • Upload and store multiple annexures, meeting related documents and signed agenda for records, in the Signed Documents icon available in the Agenda module (support file types like word, pdf, excel)
  • Presentation prepared for the Board meeting can be uploaded under the Presentation Icon in the Agenda Module in pdf file format.

Once uploaded in BLISS all these documents can be easily retrieved using the ‘Search’ feature.

Secretarial records are required to be maintained for eight years and they often resemble a haystack. Often the need is to find a specific record or entry. BLISS provides three types of intelligent search to find the needle in your haystack:

  1. Search your entire secretarial records or a part of it- Agenda, Minutes, Registers, Returns and Action Trackers by using a keyword in the search option provided in BLISS. Further you can also replicate any resolution passed in previous meeting of the same company or another company in your portfolio by the click of a button.
  2. Search for a specific resolutions or a Company Law prescribed template, using smart search from our rich repository by entering the keyword.
  3. From your large portfolio, search for a specific company by using the ‘Alphabetic Search’ or the ‘Intelligent Search’ by entering the first few letters of your company name.

In BLISS, the Admin of the company and the assignor of any actions can at any time send a reminder mails to assignee reminding them to complete the pending actions on schedule.

How to send reminder mails for pending actions:

  1. Click on the Company that has the pending action for which you want to send the reminder mail
  2. Click on Action Trackers tab.
  3. Identify the pending action for which you want to send the reminder. Please ensure that the action is assigned to one of the users.
  4. Click on the pending action for which reminder is to be sent.
  5. Click on send mail now icon at the bottom of the screen.
  6. A reminder will be sent to the assignee of that action.

Please note Only Admin and Assignor of the action can send the reminders to the Assignee.   

BLISS helps you track all parameter based compliances, numbering 9 for private limited company and 19 for public limited companies, prescribed under the Companies Act, 2013 as applicable for your company on the basis of paid up capital, turnover, net worth, net profit and other information as provided by you under Company Data-Financial Information.

Example: Requirements to have a women director, independent director or XBRL filings of financial statements.

  1. Go to Financial Information in the Company Data segment and update
  • Capital Structure of your company
  • Principal Activity
  • Details of Subsidiaries
  • Financial Information
  1. Go to Company Data, in Company Data Compliances
  • Track due dates for the compliances triggered and their compliance status
  • Store proof of compliance
  • Get email reminders for due dates
  1. Get a snapshot of the pending compliances on dashboard

All the records created using BLISS gets automatically stored financial year wise to the respective folders like Board Meetings, Sub-committee Meetings or Shareholders’ Meeting. Further, the records of Circular Resolutions, Finalised Registers and Returns and other approved Actions are also automatically stored in distinct folders of that financial year, enabling easy retrieval.

  1. Systematic Maintenance of Records- Meeting Agenda and Minutes get synchronized to the respective folder such as Board Meeting, Sub-committee Meeting or Shareholders’ Meeting in accordance to Meeting Serial Number
  2. Option to update Key Information for any meeting that the user needs to go back to
  3. Get Proof of Delivery for Agenda and the draft and final Minutes circulated to the Directors using BLISS email facility.
  4. User defined folder- Upload any other financial year related documents like Annual Reports-Financial Statements and Board of Director’s Report
  5. Search feature- Search your entire secretarial records or a part of it- Agenda, Minutes, Registers, Returns and Action Trackers by using any keyword in the search option provided in BLISS.
  6. Print All- User with Admin rights can take back up of all the records as available in the Records Repository through Print All feature.

All this when you just use BLISS without needing to do anything more.

BLISS enables users to download auto-filled Annual Return of the Company in e-form MGT 7. On the basis of records updated for the last financial year and financial information of the company, BLISS auto-fills the Annual Return form.

To get a complete Annual Return, please ensure that you have used BLISS for all the secretarial activities in that financial year, i.e. all board meetings, shareholder meetings, updated all your registers in BLISS.

How to generate auto-filled forms

  1. Go to Company Data and click ‘Financial Information’ tab
  2. Click on ‘Edit’ button to update all the details including Company’s Capital Structure, Principle Activities, Details of Subsidiaries and Financial Information
  3. Click ‘Save’ button to save all the details. Please note all the details entered are editable at any point of time
  4. Make sure all the meeting records for the last financial year are created in BLISS
  5. Make sure Register of Directors & KMP and Register of Members is upto date
  6. Create your Annual General Meeting Agenda and Minutes using BLISS
  7. Once the AGM Minutes are finalized, MGT-7 gets triggered as a pending return in the Returns tab
  8. Go to Returns, click on download link to download auto-filled MGT-7 form.

Please note BLISS downloads latest version of the form as available on MCA.

Stay prepared and plan in advance for your annual compliances with our calendar-based compliance tracker such as filing of form INC 22A ACTIVE (Active Company Tagging Identities and Verification) before 25th April and DIR 3 KYC (for directors who has been allotted a DIN on or before 31st of March 2019) before 30th April.

  1. Track calendar-based compliances or Add your compliance timelines once a year in the calendar-based events by using BLISS Action Tracker.
  • You will get email reminders on the dates scheduled.
  • You can identify the individuals who should get the reminders.
  • On completion of the activity update status.
  1. Add as many activities as you need.
  2. Get a snapshot of the pending due dates at any point of time.

BLISS provides a provision to generate auto-filled Declaration of Interest by Directors in MBP 1 form based on the details updated by the user in Register of Directors and Key Managerial Personnel. Declaration of Interest by the Directors given by them anytime during their tenure can also be stored in BLISS. Storage of these records at one place helps easy retrieval and tracking.

Steps to generate auto-filled MBP 1 form

  1. Go to Registers for the company and select Register of Directors and Key Managerial Personnel
  2. Make sure all the details of Directors are updated in the Register
  3. Select the Director for whom you wish to generate the Declarations of Interest
  4. Go to Part C of the Register of Directors and KMP: Office of director or key management personnel held or relinquished in any other body corporate
  5. Click on ‘Word’ icon to generate auto-filled MBP-1 form

Please note signed MBP-1 forms can be uploaded in the Register of Directors & KMP for all the Directors for Company Records.

BLISS user can enter DSC renewal dates for all the Directors and KMP whose names are maintained in the Register of Directors and KMP to get e-mail alerts for renewing their DSC. This feature ensures you will not be caught with an invalid DSC when a critical document requires to be signed.

How to Monitor DSC renewal

  1. In Company Data, go to Settings page
  2. Under Digital Signatures Validity, update the DSC expiry dates for all the KMPs
  3. Get mail alerts for the DSC renewal 30 days prior to the expiry date entered

Please note DSC validity column will display names of only those Directors and KMPs whose details are updated in the Register of Directors and KMPs.

With BLISSPLUS, you can create Directors as users. Once created as users, the Directors can indicate their availability for a scheduled meeting, view the complete Board Docket or view each attachment separately and get venue directions for the meeting. With this feature, Directors can plan their calendar, have board docket at their fingertips thereby enhancing their productivity.

How to provide Directors access to BLISSPLUS?

  1. In Company Data, go to User Rights
  2. Click ‘Add User’ link and update First Name, Last Name, Email Id and select the role as ‘Director’
  3. You will have the option of customising the Directors view of the company records. Based on the needs of the Director you can provide them access to Agenda, Minutes, Registers and Returns as is mutually agreed. Choose the desired settings and click ‘Submit’

Please Note: The Directors need to open the link they receive in their email inbox and click on the link given to set their own password and access Company Records in BLISSPLUS.

Features available to the Director as a user:

  1. Dashboard– To track compliance status of the Company
  2. Scheduler– To view calendar of proposed and scheduled meetings
  3. Records– View Company records of agenda, minutes, registers and returns. In addition, check their availability status for a scheduled meeting and get venue directions
  4. Past Records-To view Company’s previous years’ record
  5. E-repository– To view Company’s important documents like Memorandum of Association and Articles of Association
  6. MCA Data– To view Company Profile as available on MCA website
  7. Financial Information-To view company’s capital structure and financial information
  8. Action Trackers– To view pending actions
  9. Other Compliances– To monitor list of applicable compliances

Email your agenda/minutes using BLISS. It helps users to store proof of sending notice, agenda and minutes sent to the Directors and KMP. While drafting the emails, the users will get a prompt of the Mail ID lists contained in the respective registers, Directors and KMP for Board and Subcommittee meetings and Shareholders for Shareholder Meetings. With BLISS email facility you get the following:

  1. Maintain earlier versions of draft agenda/ minutes circulated within the team for inputs
  2. Record of email notice, agenda and minutes sent to Directors and KMP
  3. Get separate list of Mail IDs prompted in the email tab such as Users, Directors, Equity and Preference Shareholders etc., based on mail IDs entered in respective registers. BLISS will also prompt Mail ID based on previous mails sent
  4. Store proof of having circulated agenda, draft minutes and final minutes in BLISS
  5. Access different versions of drafts and final document created

CimplyFive has introduced BLISSGLOBAL a new product for foreign company and LLPs. The users can store master data of the company, create an e-repository for it and in addition track actions and tasks for their foreign companies and LLPs registered in BLISSGLOBAL to track compliances under the respective laws. The user will also receive reminder e-mails for scheduled Actions/Tasks. This feature helps the user to monitor compliances under various acts and eliminate the risk of missing out on any due dates.

  1. Subscribe and register your foreign company or LLP in BLISS Global
  2. Create the company profile by updating all the important master details including details of the Directors and Shareholders
  3. Add users to whom you wish to give access to company’s record with different roles like editor, drafter, viewer.
  4. Add user defined sections and upload company’s record financial year wise to the respective section
  5. Create tasks under Action Trackers and track compliances
  6. Monitor the status through the dashboard for number of Actions/Tasks that are scheduled, Critical and overdue along with graphical representation of the same.

BLISS provides a Corporate Action module that helps users in planning and scheduling corporate actions like Bonus Issue, Private Placement, Conveying Extraordinary General Meeting from the secretarial perspective. This feature makes BLISS more comprehensive.

How to use Corporate Action Plans in BLISS

  1. Go to Company Data and click ‘Corporate Action Plan’ tab
  2. List of Corporate Action Plans are available for the user to download
  3. Search the desired Corporate Action Plan and download the same
  4. In the excel downloaded, you have a check list that ascertains the eligibility for conducting the corporate action contemplated.
  5. After ascertaining eligibility, update the start activity date in the Timeline sheet. Based on the date updated by the user, it generates  the schedule  for the mandated compliances

BLISS provides a provision to generate auto-filled Declaration of Interest by Directors in MBP 1 form based on the details updated by the user in Register of Directors and Key Managerial Personnel. Declaration of Interest by the Directors given by them anytime during their tenure can also be stored in BLISS. Storage of these records at one place helps easy retrieval and tracking.

Steps to generate auto-filled MBP 1 form

  1. Go to Registers for the company and select Register of Directors and Key Managerial Personnel
  2. Make sure all the details of Directors are updated in the Register
  3. Select the Director for whom you wish to generate the Declarations of Interest
  4. Go to Part C of the Register of Directors and KMP: Office of director or key management personnel held or relinquished in any other body corporate
  5. Click on ‘Word’ icon to generate auto-filled MBP-1 form

Please note signed MBP-1 forms can be uploaded in the Register of Directors & KMP for all the Directors for Company Records.

BLISS allows users to keep Meeting Attendance Registers digitally. Users can download attendance sheet through BLISS and get it signed from the Directors/Members as the case may be and upload it back for records.

Steps to update Meeting Attendance Registers in BLISS

  1. Create the meeting agenda using BLISS for the Board meeting/ Sub-committee Meeting/ Shareholders’ Meeting
  2. Save the agenda and update the meeting details
  3. Once the agenda of the meeting is finalized, Attendance Register for the particular meeting will be triggered as a pending register under the ‘Registers’ tab
  4. Click on the Attendance Register and download the Attendance Sheet from the given link
  5. The Attendance Sheet downloaded through BLISS will have all the meeting details and names of the Directors/ Members as the case may be
  6. Post meeting, signed attendance sheet can be uploaded under the same pending attendance register in the ‘Register’ tab
  7. After uploading the attendance sheet, confirm it to ‘Y’ and click ‘Final’
  8. Finalized register entries are available in Records page

BLISS allows user to replicate the entire agenda of already completed meeting to a new agenda more efficiently. The agenda can be replicated both for the same company and from one company to another. This feature saves a lot of time and effort as well as enhances the productivity of the Secretarial team.

There are two ways to replicate agenda: 1. Records Page 2. Agenda of Completed Meeting

Steps to Replicate Agenda- Records Page

  1. Go to Records page and identify the meeting of which agenda is required to be replicated
  2. Make sure Agenda and Minutes Status of the particular meeting is ‘complete’
  3. Click on the particular meeting and click ‘Replicate’ button
  4. Select the Company in which you wish to replicate the same agenda and click ‘Replicate’
  5. A draft agenda with same agenda items will be created in the selected company’s Records page
  6. Save the agenda and update meeting details

Steps to Replicate Agenda-Agenda of Completed Meeting

  1. Go to Records page and identify the meeting of which agenda is required to be replicated
  2. Make sure Agenda and Minutes Status of the particular meeting is ‘complete’
  3. Open the agenda of the selected meeting and verify the agenda items to be replicated to a new agenda
  4. Click ‘Replicate’ button available in agenda module
  5. A draft agenda with same agenda items will be created in the Records page
  6. Save the agenda and update meeting details

BLISS provides users a provision where signed agenda and minutes can be stored. This functionality provides ease of access to records. 

How to store signed Agenda and Minutes in BLISS

  1. Go to Records Page
  2. Select the particular meeting for which signed agenda/minutes is to be uploaded
  3. To upload signed agenda, open the Agenda through ‘Agenda’ button and to upload signed Minutes, open the minutes through ‘Minutes’ button.
  4. Click ‘Signed Documents’ icon to upload signed agenda/minutes. Please note multiple documents can be stored in the ‘Signed Documents’ repository,

How to access documents uploaded in the Signed Documents Repository

  1. Go to Records Page
  2. Select the particular meeting for which signed agenda/minutes is to be retrieved
  3. To retrieve signed agenda, open the agenda through ‘Agenda’ button and to retrieve signed minutes, open the minutes through ‘Minutes’ button.
  4. Click ‘Signed Documents’ icon to download the documents

BLISS helps users to create circular resolutions more efficiently by creating, circulating and tracking it, which includes populating it in the next Board Meeting for the board to take note of it. This ensures that the Secretarial Team does not miss out on the procedural requirement to place the approved circular resolution in the next Board Meeting for the Board to take note of it.

How to Create Circular Resolution and to enable BLISS to track it

  1. Go to the Minutes tab in the Company and select Circular Resolution
  2. Select the desired resolution from BLISS Resolutions Repository or create your own customized agenda item.
  3. Number the circular resolutions for your record
  4. Upload attachment related to the circular resolution
  5. Download/ email the circular resolution by clicking on the pdf/ Word icon
  6. Upload signed copies of circular resolutions received from Directors giving their response for your record.
  7. Once finalised, the circular resolutions will be populated by BLISS in the next Board meeting, whenever it is scheduled.

BLISS provides users with a provision to download prefilled Form CHG-1 along with auto filled Register of charges by updating the important details related to the charge created at the time of creation of Agenda of the meeting. This feature reduces data entry errors and save a lot of time and effort.

How to generate auto-filled forms

  1. Create your meeting agenda in BLISS with borrowings from Banks and financial Institutions as one of the item.
  2. Click on the icon available in the agenda item .
  3. Update all the details related to the charge created and click on ‘Save’ button.
  4. Save the meeting agenda, update the meeting details and finalize the agenda.
  5. Register of Charges- Based on the details of the charge created entered, a new entry gets created in the Register of Charges.
  6. E-form CHG 1– Once the minutes are finalized, e-form CHG 1 gets triggered as a pending return to be filed under ‘Returns’ tab. Click on the download link to download auto-filled form.
  7. After filing the return with ROC, filled return and challan can be stored in BLISS e-repository for company records.

BLISS enables users to download auto-filled e-form ADT 1 (Notice of appointment of auditors by the company). On the basis of details updated by the user, BLISS auto-fills the e-form.

How to generate auto-filled form

  1. Create your Annual General Meeting Agenda and Minutes using BLISS
  2. Once the AGM Minutes are finalized, e- form ADT 1 gets triggered as a pending return in the Returns tab
  3. Go to Returns, click on download link
  4. Update necessary details of the auditor to be appointed and click ‘Submit’ button
  5. Auto-filled ADT 1 form will be downloaded

BLISS enables users to download auto-filled Annual Return of the Company in e-form MGT 7. On the basis of records updated for the last financial year and financial information of the company, BLISS auto-fills the Annual Return form.

To get a complete Annual Return, please ensure that you have used BLISS for all the secretarial activities in that financial year, i.e. all board meetings, shareholder meetings, updated all your registers in BLISS.

How to generate auto-filled forms

  1. Go to Company Data and click ‘Financial Information’ tab
  2. Click on ‘Edit’ button to update all the details including Company’s Capital Structure, Principle Activities, Details of Subsidiaries and Financial Information
  3. Click ‘Save’ button to save all the details. Please note all the details entered are editable at any point of time
  4. Make sure all the meeting records for the last financial year are created in BLISS
  5. Make sure Register of Directors & KMP and Register of Members is upto date
  6. Create your Annual General Meeting Agenda and Minutes using BLISS
  7. Once the AGM Minutes are finalized, MGT-7 gets triggered as a pending return in the Returns tab
  8. Go to Returns, click on download link to download auto-filled MGT-7 form.

Please note BLISS downloads latest version of the form as available on MCA.

Based on the information filled in BLISS by the users at the time of creation of the resolution, BLISS  automates and enables the users to download auto-filled DIR 2 -Director’s consent letter in form and DIR 8-Intimation by Director to be submitted by the Director to the company and e-form DIR 12 to be filled by the company with ROC on appointment of Director. Further, the same data is used to update the company’s Register of Directors and KMP with the new appointment.

How to generate auto-filled forms and update your registers

  1. Create your meeting agenda in BLISS with appointment of Director as one of the proposed item.
  2. Click on the icon available in the agenda item for appointment of Director.
  3. Update all the details required in the module of the Director and click on ‘Save’ button.
  4. Once the data is saved, you can download /print auto filled DIR 2 and DIR 8 forms.
  5. Save the meeting agenda, update the meeting details and finalize the agenda.
  6. Register of Directors & KMP- Based on the details of the Director entered, a new entry gets created for the newly appointed Director.
  7. E-form DIR-12– Once the minutes are finalized, e-form DIR 12 gets triggered as a pending return to be filed under ‘Returns’ tab. Click on the download link to download an auto-filled form for filing with ROC.
  8. After filing the return with ROC, filled return and challan can be stored in BLISS e-repository for company records.

BLISS auto fills Company Master Data and Company’s Profile is created automatically. On the basis of CIN updated at the time of registration of a company in BLISS, it verifies the publicly available information from MCA and auto fills the Company Master Data.

How to get auto-filled Company Profile

  1. Once CIN credits are purchased, user can register the Company in BLISS
  2. Select the type of Company- Listed or Unlisted and update CIN of the Company
  3. Click ‘Verify’ button
  4. Company Master Data gets auto-filled
  5. Update other Company details and click ‘Save’

With BLISS, you don’t have to keep track of the serial numbers for Board Meetings, Sub-committee Meetings and Shareholders’ Meetings. Based on the last meeting’s serial number updated in Company Profile, serial number for subsequent meetings gets auto populated.

Steps to Automate Meeting Serial Numbers

  1. When you register your Company in BLISS, along with other company details, the last meetings’ serial numbers can be updated
  2. Please update serial number of company’s last Board Meeting, AGM and EGM in the right-hand side of the Company Profile screen
  3. Select the sub-committee, if any constituted in the Company and update last meeting’s serial number
  4. After updating all other company details, click ‘Save’. Please note serial numbers updated are editable and can be edited after clicking ‘Edit’ button and the option to edit is available only with the Admin of the Company
  5. Once last serial numbers are update for all type of meetings, for all the subsequent meeting records created in BLISS, serial number of the meeting gets auto populated.

Please note: Automated Serial Number is editable for any sort of customization of meeting serial number format

BLISS allows Admin of the company to update the Registered Office address in the Company master consequent to a change in the registered office along with an effective date. Based on the date of change, for all documents generated by the system prior to that date, the earlier registered office will be printed and for documents dated after it, the new registered office will be printed.

How to update the new name of your company

  1. Click on the Company for which new name is to be updated
  2. Click on company data tab
  3. Click on Edit button in the right-hand bottom of company profile page
  4. Click on the “+” icon appearing in the Registered Office field
  5. Click on edit icon to enter the effective date and new Registered Office address of the company and click on save icon to capture the changes made
  6. Click on save at the end of the page to ensure that the change gets effected for all documents generated in the software.

Please Note: Only Admin can update the new Registered Office in the company profile.

BLISS allows a user to replicate the entire agenda of an earlier meeting, with a single click, to create a new agenda for a proposed meeting. The agenda can be replicated both for the same company and from another company in the user’s portfolio. This feature saves a lot of time and effort of the Secretarial team, thereby enhancing its productivity.

Steps to Replicate Agenda

  1. Go to Records page and identify the meeting of the Agenda that is required to be replicated
  2. Ensure the Agenda and Minutes Status of that meeting is ‘complete’
  3. If the Agenda and Meeting status of that meeting is in draft stage, please finalize it
  4. Click on that meeting you want to replicate
  5. In the module that pops-up click on the ‘Replicate’ button
  6. Select the Company in which you wish to replicate the said agenda and click the ‘Replicate’ button
  7. A draft agenda with all the agenda items will be created in the selected company
  8. Save the agenda and add the meeting details to have a new agenda

BLISS enables the user to make a one-time entry of the list of Permanent Invitees to the Board /Sub-committee meetings. Once entered, the list of Permanent Invitees get auto populated to the meeting details of the Board / Sub-committee meetings.

Steps to get auto-populated List of Permanent Invitees

  1. In Company Data, go to Permanent Invitee tab
  2. Click ‘Add Permanent Invitee’ button to add invitees
  3. Update Invitee’s Name, Role and Name of the Organization Represented
  4. List of Permanent Invitees added will be auto populated to meeting details of the Board/ Sub-committee Meetings

BLISS enables users to update their Register of Members with a single click based on data in Agenda and Minutes. At the time of creation of Agenda for Allotment of Shares, the user can fill all the required details of members and these details will be later updated in the Register of Members. This feature saves a lot of time and keeps Company’s Register of Members updated immediately after the Minutes of the meeting are finalized.

Steps to get auto filled Register of Members

  1. Update the capital structure segment in the Financial Information module under Company Data
  2. Create the agenda for the meeting in which Allotment of shares is to be approved by the Board
  3. Add ‘Allotment of Shares’ agenda item to the agenda
  4. Click on the icon available in the agenda item for Allotment of Shares available to enter the allotment details
  5. Enter all the Allotment Details and click ‘Save’
    Please Note: Allotment details updated in the icon can also be copied to the resolution. Go to Allotment of Shares Resolution and place the cursor where you want to copy the table with allotment details. Click on the icon again and click ‘copy’ button to copy the allotment details.
  6. Save the Agenda and update Meeting Details
  7. Click ‘Final’ button to finalize the Agenda. Once the Agenda is finalized allotment entries in the Register of Members will be available in draft mode.
  8. After finalizing the Minutes of the Meeting, go to Register of Members and finalize the allotment entry by clicking the final button

Keep your Meeting Details updated with BLISS by updating your Register of Directors and KMPs. For adding new directors,

Steps to Add New Director

  1. Select the Registers module in the Company you want
  2. Select the Register of Directors and KMP
  3. Add the new director in your Register of Directors and KMP with details of the new appointment
  4. Ensure that the date of the board meeting in which the appointment was made is updated
  5. For all the meetings post the date of Board Resolution, BLISS will capture name and designation of the newly appointed Director under the meeting details section

For Directors who have ceased to be directors, please take the following steps:

Deleting an existing Director on retirement or resignation

  1. Select the Registers module in the Company you want
  2. Select the Register of Directors and KMP
  3. Select the entry of a Director who ceases to form part of the Board
  4. Update the Date of cessation of office for that Director
  5. On updating the date of cessation, for all the meetings post that date, BLISS will not capture the name of the Director who ceased to be a Director of the Company.

Short cut to Remove Director from Meeting Details:

  • Select your meeting from Records page
  • Go to Minutes and click ‘Meeting Details’ button
  • Select the Retiring Director and click the delete (X) button

BLISS provides the user with an option to e-mail Directors to get their availability by Board Meetings by giving them the proposed agenda and meeting date and time at a click of a button. This feature will help the Directors to plan their availability for the meetings and enhance their productivity.

How to send Board Meeting alerts to schedule meetings?

  1. In ‘Company Data’, go to ‘Meeting Scheduler’
  2. In the Meeting Scheduler, select the meeting type, quarter, date and the proposed agenda
  3. Select the meeting for which you wish to send email to Directors for ascertaining their availability
  4. Click on ‘mail icon’ and enter the email ids of the individuals to whom you wish to send the alert
  5. Click ‘send’ button to send the mail alert. Please note the mail icon will turn light blue.
  6. To access the mail sent, click on the mail icon, which has turned blue in the Meeting Scheduler

BLISS has a provision to store records uploaded in the Past Records Repository. For the records once uploaded in the Past Records Repository, the right to hard delete these records is not provided to all users. When a user with drafter rights deletes a record, the file will move to the Restore bin and the drafter cannot delete files from the Restore bin. Only users with the Admin / Editor rights will have the right to delete records permanently (hard delete) from the restore bin.

Steps for users with Admin/ Editor rights to restore deleted documents from Restore Bin.

  1. Select the company in which you need to restore the document
  2. Go to the Company data and in company data to the Restore bin
  3. Select the file you want to restore
  4. After selecting the file, click the restore button
  5. On clicking the restore button, the file will be restored in its original place from where it was deleted.

Search your entire secretarial records or only a part of it- Agenda, Minutes, Registers, Returns and Action Trackers by using a keyword in the search option provided in BLISS. The user can search for the records within a specified period by selecting the From and To dates or search within a category of records. This feature enhances the productivity of Secretarial teams and save a valuable time freeing it for more value added work.

How to Search Secretarial Records in BLISS?

  1. Click on the ‘Search tab’
  2. Enter a key word related to the document you want to find; please note the word should be of minimum 3-character length
  3. Select the period by entering From and To dates
  4. Select the category you want to search in i.e. Agenda, Minutes, Registers, Returns, Action Tracker, Past Records or All of these.
  5. Click ‘Search’
  6. Search results of the specified period selected related to the searched key word will be available.

BLISS enables users to print or download a fully complete Share Certificate for each shareholder in an allotment based on data entered in the Register of Members. This feature enhances the productivity of the Secretarial team and reduces their effort.

How to Print Share Certificate

  1. Please ensure details of the allotment for all the shareholders in an allotment is updated in the Register of Members.
  2. Click on Register of Members and select the folio of the shareholder for whom you wish to print the share certificate.
  3. Identify the allotment entry for which you want the share certificate to be printed.
  4. Click on the ‘Print Share Certificate’ icon and a fully complete Share Certificate will be downloaded for printing.

BLISSPLUS provides a separate module to register foreign subsidiaries and associates which are not registered under the Companies Act, 2013. This module enables the user to capture master information of the entity and store records financial year wise under different user defined section heads like Incorporation Documents, Financial Records, Secretarial Records, Taxation Records and Compliance Records among others. This module makes BLISS more comprehensive in meeting the requirements of Secretarial Department of medium and large companies with foreign subsidiaries.

Steps to Monitor Foreign Subsidiaries/ Associates

  1. Admin to register the company as Other Entity
  2. Update the master information of the Company including details of the Directors and its Members
  3. Add users to whom you wish to give access to company’s record with different roles like editor, drafter, viewer.
  4. Upload company’s record financial year wise in the folders available under ‘Records’ page. Please note the folder names are editable and new folders can be added by the user.
  5. Option to restore the deleted files is also available. This function is available only to the Admin and Editors.

BLISS enables the user to generate a report of the list of Members and/or Directors and KMP on any given date. Further, the user can select specific fields from the registers that they need to be downloaded in excel format. This feature enhances the productivity of the Secretarial team as they will be able to download their reports by just a click of a button. 

How to generate this report:

  1. Click on the Company for which report is to be generated
  2. Click on register tab
  3. Click Register of Members or Register of Director and KMP for which report is to be generated
  4. Click on the “Report” icon appearing on top-right corner
  5. Select the date as of which you wish to generate the report
  6. For –
    6.a. Register of Member: Select if you want the report for Equity or Preference shares
    6.b. Register of Director & KMP: Select if you want the report for Director or KMP
  7. Select the fields that you would like in your report
  8. Click on Download button in the right-hand bottom of Report Form page to download in excel format.

BLISS ensures that you do not miss calling for a Board Meeting or a Shareholder meeting as required by the Companies Act, 2013. The Act requires four board meeting to be held every year and the gap between the meeting should not be more than 120 days and a shareholder meeting to be held within six months of the yearend. BLISS alerts you by sending a email reminder to you for conveying the board / shareholder meetings.

Further, you can also use BLISS to email the agenda notice to the directors and shareholders using BLISS. If the notice given for board meetings is less than seven days, BLISS highlights that this is a meeting called at shorter notice. Also, if you have prepared the notice earlier and are sending the email at a later date, BLISS will remind you if the date of your emailing is less than 7 days from the date of meeting. BLISS will ensure that you stay compliant under all circumstances.

Emailing an Agenda notice using BLISS:

  1. Create your meeting agenda using BLISS
  2. Save the agenda, update meeting details and finalize it
  3. Select the file type, pdf or word and mark the print options
  4. Click ‘Email’ button and add the mail ids of the people to whom you wish to mail the agenda
  5. Click ‘Send’ button

In case, the date of e-mail is less than 7 days from the date of meeting or the date of notice and the date of sending e-mail is different, BLISS indicate the users with an alert.

BLISS provides pre-populated resolutions for Shareholders’ Meeting notice with a repository of fifty plus curated and editable resolutions for Ordinary and Special Business. In addition to the resolutions, BLISS enables the user to create for shareholder meetings the following:

  • Notes to the Agenda notice
  • Explanatory Statement for Special Business
  • Admission Slip for shareholders
  • Proxy Form for shareholders
  • Route map for the meeting venue
  • Generate Shorter notice consent letters from shareholders

This reduces the time and effort in drafting the agenda and other documents and also ensures that nothing critical is missed out from a compliance perspective.

Steps to create Shareholders Meeting Agenda

  1. Go to Agenda, select the type of Shareholders Meeting i.e. Annual General Meeting or Extraordinary General Meeting
  2. Ready to use Agenda templates with Pre-Populated Ordinary Business Agenda items will be available
  3. Add any further resolutions required from the pre-drafted repository using the Search option by entering the key words
  4. Select the agenda item and drag and drop it to the center of the screen
  5. Place it as per desired serial order through move item toggle
  6. Update the required details for all agenda items or make changes as required
  7. Save the agenda and update meeting details

The agenda can be downloaded/emailed as a pdf or a word file which includes Meeting Agenda, Notes to the Agenda, Explanatory Statement if any, Admission Slip, Proxy Form, Route Map of Meeting Venue and Shorter notice consent letters template in case meeting is called at shorter notice Further, prefilled shorter notice consent letters can be generated if details of all the members are updated in Register of Members in BLISS.

Business exigencies may require a company to propose and get approval of the directors for a circular resolution. With BLISS you can now easily create a Circular Resolution and mail it to the directors for their approval. Further, after their approval, as required by the Companies Act, 2013, the circular resolution will get automatically pre-populated in the next board meeting for ratification.

Benefits of using BLISS for Circular Resolutions:

  1. Create a circular resolution only for the permitted items that can be taken up through circular resolution. If you use pre-populated resolutions in BLISS, the software does not permit non-authorized items to be taken up as a circular resolution.
  2. You can email the circular resolution to all the Directors using BLISS and keep track of the mails sent along with the proof of delivery.
  3. The circular resolution proposed and emailed is automatically available in BLISS Records page for future reference.
  4. You have the option to print the resolution along with any attachments that is uploaded for the circular resolution.
  5. The Circular Resolution passed is automatically pre-populated in the next Board Meeting scheduled.
  6. The records page in BLISS which is the e-Repository will store all the Circular Resolutions passed in that Financial Year.
  7. You can download extract of passed resolutions from the Circular Resolutions available in Records Page, either in word or PDF and share it with the required third parties like Banks, counter party to contracts or government departments.

Steps to Create a Circular Resolution

  1. Click on ‘Minutes Tab’ and select option to create Circular Resolution
  2. Add desired resolution from BLISS Resolutions Repository or create customized agenda item.
  3. Add required details in the resolution or make changes as required
  4. Upload attachment, if any
  5. Number the Circular Resolutions for your record and click ‘Save’
  6. Finalize the Circular Resolution and update the date of passing Circular Resolution
  7. Completed Circular Resolutions will be populated by BLISS in your next Board Meeting

BLISS provides you with the feature to capture the date and time stamp for all your secretarial records and make it compliant for Maintaining Electronic Records under the Companies Act, 2013. To enable this feature, the Admin of the company should turn the Activity Log on. When the Activity Log is turned on, all the activities in BLISS get date and time stamped in the Activity Log Screen, to enable easy tracking.

  • Only the user who has Admin rights of the Company has the right to turn the Activity log Off or On
  • Default settings for all companies is ‘Off’
  • When the Activity Log is ‘On’ all the activities in BLISS will be time stamped.

How to keep track of the secretarial activities of a Company using Activity Log

  1. Go to Company Data, click on Activity Log
  2. Admin should set Activity log to “ON” in order to time stamp activities in BLISS
  3. Details of all the activities, name of the users along with date and time of the activities will be available

All the returns filed by the Company in the previous financial year to the year in which the company is registered in BLISS is available in the Company Master Data under the module Registers & Returns.
In addition to all the returns filed in the previous financial year being listed, the start date of the content in the Statutory Registers can also be updated for ready reference in the same screen.
Both these details help in conducting any audit-statutory or secretarial and due diligence by any investor or potential investor in the company.

Know Status of Returns filed by the Company in the previous financial year

    1. Go to Company Data, click on Registers & Returns
    2. Returns filed with MCA for the Previous Financial Year prior to BLISS subscription will be auto populated from the MCA data and shown for your easy review

Steps to update status of Statutory Registers maintained in/outside BLISS

  1. Go to Company Data, click on Registers & Returns
  2. Update the status as ‘Y’ for the Registers which are maintained outside BLISS for the period prior to BLISS registration
  3. For Registers marked Y, the up to date is a mandatory, enter the date up to which the Register is maintained outside BLISS.
  4. Click Save

At any point of time, you can take a copy of all your records created using BLISS with our ‘Print All’ function. Users who are Admin of their Company can access the Print All function. By clicking on the Print All function, a zipped folder with all the secretarial records for that financial year is systematically organized in respective folders of Board Meetings, Sub-committee meetings, Shareholder meetings and will be sent to Admin’s email id registered with BLISS. 

Steps to use ‘Print All’

  1. Go to Records Page, select the Financial Year for which you want to take back up
  2. Click ‘Print All’
  3. Select from the options to download zipped files in Pdf or Word & Excel and confirm
  4. A mail will be sent to the Admin with all the documents created in the respective Financial Year.

This function will work at the back-end and may take a few minutes before the user gets the zipped files mailed to them.

BLISS enables users to create a customized agenda item as per their requirement where the user can draft their own proposal and proposed resolution. A provision is also provided to select the Register and Returns that needs to be triggered when this agenda item is approved. Based on the user selection, the selected register and return will also get triggered as a pending activity on finalization of the minutes.

Steps to add customized agenda item

  1. Go to Agenda, select the preferred meeting.
  2. Ready to use Agenda templates with Pre-Populated Agenda items will be available.
  3. The last item in the list of curated agenda items in all the meeting types is the ‘Customized Agenda Items’. Drag and drop the item to the center of the screen.
  4. Enter the agenda item’s title, select the Register and Return required to be updated for that item and click ‘Submit’.
  5. Draft the proposal and proposed resolution for the customized agenda item added.
  6. Place it as per desired serial order through move item toggle.

BLISS provides pre-populated resolutions for the Board/ Committees/ Shareholders’ Meeting agenda along with the list of curated and editable resolutions based on the requirements of Secretarial Standards for unlisted companies and LODR requirements for listed companies. This reduces the time and effort in drafting resolutions and also ensures that nothing critical is missed out from a compliance perspective.

Steps to add agenda items

  1. Go to Agenda, select the preferred meeting
  2. Ready to use Agenda templates with Pre-Populated Agenda items will be available as specified
    1. For unlisted companies -The First Board Meeting, The Meeting in which Accounts are approved and Periodic Board Meetings
    2. For listed companies-Quarterly Board Meetings, Board Meeting convening the AGM and Event Based Board Meetings
  3. Add any further resolutions required from the pre-drafted repository using the Search option by entering the key words
  4. Select the agenda item and drag and drop it to the center of the screen
  5. Place it as per desired serial order through move item toggle
  6. Update the required details for all agenda items or make changes as required
  7. Save the agenda and update meeting details

BLISS has an easy method to transfer admin controls to facilitate change in roles within the organization or to accommodate an existing member separating from the organization. This reduces dependency on individuals as their role can be transferred to another in an instance.

Transfer of Admin Rights to Existing User

  1. Go to Company Data and in Company Data, User Rights
  2. Go to the specific user to whom you want to transfer admin rights and click on the ‘Role’ and select the ‘Admin’ option from the drop-down menu.
  3. Click ‘Submit’ to make the change

Transfer of Admin Rights to New User

  1. Go to Company Data and in Company Data, User Rights
  2. Click ‘Add user’ and enter user’s details -i.e. users first name, last name and email id
  3. Assign a role to the user- Editor/Drafter/Viewer and click ‘Submit’
  4. Ask the new user to log-in and become a user in BLISS
  5. After the new user has logged in, you can transfer Admin Rights to the new user added as detailed in the process for transferring Admin Rights to Existing Rights.

Please note: There can be only one Admin for a Company. When Admin rights are transferred, the Admin transferring their rights becomes a Viewer for that company. The new Admin can remove the old Admin as a view if they so desire.

BLISS places enhanced security in your hands. Being a  cloud-based software that is anywhere anytime accessible, you now have the option of ensuring who has the right to this anywhere access and who does not. You can now restrict junior members of your staff from accessing records created or stored in BLISS only in your office and  prevent them for accessing the software from outside your office. IP Access is the feature that lets you achieve this by restricting access of any BLISS user by making their IP Access Restricted to only your office IP address. For other senior members of your team, BLISS is accessible anywhere, anytime and from any IP device as long as they use their password and OTP.

How to restrict IP Access

  1. Go to Company Data, and in company date to User Rights
  2. Identify the users for whom you wish to restrict the IP access
  3. Toggle the IP access key to turn off the access
  4. Define IP Range by adding the Start IP and the End IP
  5. Click Submit

Please note only the Admin has the right to Restrict IP access or remove the IP access restriction. If a user is restricted, then the user gets restricted to all other companies in his/her portfolio as well.

BLISS enables senior professionals to delegate the task of drafting agenda to their junior colleagues. For the junior colleagues, drafting agenda is made a rich learning process as the comments of the senior is clear and unambiguous. With the Edit and Review feature, Agenda can be seen as a single document with the features to.

  • Edit in track change mode, add comments or highlight text
  • Create multiple versions of the document and have all the versions available for review later
  • View the changes made, with the option to either accept or reject the change

Steps to Preview and Edit Agenda

  1. Select the type of Board Meeting and create agenda
  2. Save the agenda and update meeting details
  3. Click preview document icon in the agenda module
  4. Make required edits and have updated versions ready
  5. Update the final version back in BLISS database

BLISS enables user to upload digitized secretarial records for the past years, i.e. from the year of incorporation of the Company till the financial year in which they have subscribed to BLISS. Uploaded records can be easily retrieved by entering a key word in the ‘Search’ feature. You can narrow down your search to a specific section of secretarial records like Agenda, Minutes, Registers, Returns or Action Tracker.

Steps to upload past records in BLISS

  1. Select the Company for which Past Records are to be uploaded
  2. Click on ‘Past Records’ button
  3. Select the Financial Year for which records are to be uploaded
  4. Select the Category in which you want to upload, -Board Meetings, Sub-Committee Meeting, Shareholder Meeting: Annual General Meeting or Extraordinary General Meeting
  5. Select date of the meeting and upload digitized Agenda file, Minutes file and Returns if any.
  6. Enter the required details of any critical decision taken in the meeting and click ‘Save’

In BLISS, the Admin of the company may update the new name of the company once RoC approves it. This enables the user to generate documents that contains the new name and the former name of the company for all records created for a period of two years from the effective date of name change, as required by the Companies Act, 2013.

 How to update the new name of your company:

  1. Click on the Company for which new name is to be updated
  2. Click on company data tab
  3. Click on Edit button in the right-hand bottom of company profile page
  4. Click on the “+” icon appearing in the company name field
  5. Click on pencil icon to enter the effective date and new name of the company
  6. Click on right tick icon to save the entry
  7. Close the pop-up window
  8. Click on Save button in the right-hand bottom of company profile page.

Note: Please note only Admin can update the new name in the company profile.  

In BLISS, the Admin of the company and the assignor of any actions can at any time send a reminder mails to assignee reminding them to complete the pending actions on schedule.

How to send reminder mails for pending actions:

  1. Click on the Company that has the pending action for which you want to send the reminder mail
  2. Click on Action Trackers tab.
  3. Identify the pending action for which you want to send the reminder. Please ensure that the action is assigned to one of the users.
  4. Click on the pending action for which reminder is to be sent.
  5. Click on send mail now icon at the bottom of the screen.
  6. A reminder will be sent to the assignee of that action.

Please note Only Admin and Assignor of the action can send the reminders to the Assignee.   

In BLISS, the Admin of the company can classify their company as a Start-up Company, thereby enabling exemptions provided by the Companies Act, 2013 specifically for Start-ups. Under Section 173(5) of the Companies Act, 2013 Start-Ups need to have only one Board Meeting in each half of the calendar year, in contrast with regular companies that need to have four board meetings in a year. At the end of the five year period, the start-up company will transition to regular compliances which is auto tracked based on the date of Incorporation of the Company.   

How to classify a company as the Start-up Company:

  1. Click on the Company for which start-up company compliance is to be activated
  2. Click on Company Data tab
  3. Click on Edit button in the MCA Data page
  4. Tick the Box for Start-up company on the right-hand top of the page
  5. Click on Save button
  6. The company is now activated as a Start-up Company

Note: Please note Only Admin of the company can activate Start-up Company compliances.

BLISS enables the user to download extract i.e., Certified True Copy of Board resolutions passed from the minutes page either in word or PDF and keeps track of the extracts taken.

How to download the extracts of Board resolutions:

  1. Click on the Company from which the extract is to be downloaded
  2. Click on Records page
  3. Click on the particular meeting
  4. Click on minutes button
  5. Click on the word or PDF icon appearing for every Agenda item to download extract in word or PDF respectively
  6. The extract gets downloaded for you to sign and hand it over to the business users.

In BLISS repetitive data entry is eliminated as a user can copy the details in Part – A of the Register of members or the Register of Directors and KMP of a folio from one company to another within the User’s portfolio.

How to do this:

  1. Click on the Company from which the register entry is to be copied.
  2. Click on register tab and select the required register (i.e., Register of Members or Register of Director and KMP)
  3. Click on the particular folio that is to be copied
  4. Click on copy button on top right-hand side
  5. Type the company name to which the entry is to be copied
  6. Click on Paste button
  7. The desired entry is copied in a new folio.

BLISS enables its users to mark key decisions taken in any Board Meeting, Committee Meeting and Shareholders Meeting by capturing the summary for ready reference.

Steps for updating Key Information:

  1. Go to Records, select the particular meeting for which you wish to update Key Information like Buy-back of shares, Dividend payment, Bonus issue, Allotment of shares and Acquisition of Shares in companies.
  2. Under Key Information, click the comment icon.
  3. Enter the Key Information and save.
  4. Go to Records page to view the Key Information available on the screen.

The meeting for which Key Information is updated, the icon will turn to blue which enables the user to identify that the meeting has key information recorded in it.

BLISS enables the user to search previously completed resolutions from the same company as well as other companies in the user’s portfolio and replicate it into a new agenda created for the company.

Steps for Search and Replicate Resolutions

  1. Select the type of meeting to prepare your agenda
  2. Click on Search, select the company from where you wish to replicate the resolution and enter a keyword for search
  3. Select the filter- Agenda/Minutes and search

BLISS will show all resolutions with the searched keyword in search result. Choose your resolution and click ‘Replicate’. Selected resolution will be replicated to the new agenda created for the company.

Register of Directors and Key Managerial Personnel has provision to store MBP- 1: Declaration of Interest by the Directors given by them anytime during their tenure. Storage of these records at one place helps easy retrieval and tracking.

Steps to activate this feature:

  • Go to Registers for that company and select Register of Directors and Key Managerial Personnel
  • Select the Director from whom you have received the Declarations of Interest
  • Upload the scanned MBP-1 in the Register along with the other declarations received
  • Please note all the MBP-1 will be visible in the Register
  • Use Search Feature for ascertaining any related party declared by the Director

BLISS alerts for important and significant events on the basis of information entered by the user, like:

  • Tenure end of existing Statutory Auditor
  • Tenure end of Directors
  • Renewal for Digital Signature Certificates of the Company’s Authorised Signatories that includes Directors and KMPs

Update following details and get alerts for due date:

  1. Tenure end of existing Statutory Auditor: Go to Company Data, under MCA Data update name of the Statutory Auditor appointed and their tenure end date. Six months before the tenure end BLISS triggers an alert for taking appropriate action.
  2. Tenure end of Directors: For all the Directors of the company with fixed tenure, update the tenure end date in Register of Directors and KMP and get alerts six months prior to take appropriate action.
  3. Renewal for Digital Signature Certificates of the Company’s Directors and KMPs: Go to Company Data, Settings and update DSC expiry dates for all the Directors and KMPs. 30 days before the expiry date BLISS reminds  the users to renew the digital signatures.

BLISS helps you create your circular resolutions more efficiently by creating, circulating and  tracking it for including it in the next Board Meeting.

  1. Select the desired resolution from BLISS Resolutions Repository or create customised agenda item.
  2. Number the circular resolutions for your record
  3. Upload attachment related to the circular resolution
  4. Download your circular resolution in the pre-defined template
  5. Upload signed copies of circular resolutions received from Directors for your record
  6. Completed circular resolutions will be populated by BLISS in you next Board Meeting

BLISS Users has individual login, and they can set their own password. The rights of the Users are company specific and they are classified into five categories –Admin, Editor, Drafter, Viewer and Director.
Hence for instance, a User can be an Admin for one company, an Editor in another and a Viewer in the third company with a common login thereby providing a single sign-on for multiple companies with different rights.

Categories of Users

Reminders
The Admin can set reminder status for users. Users with reminder status ‘Yes’ will receive all reminders and due date alerts from BLISS.

BLISS helps you track all parameter based compliances, numbering 9 for private limited company and 19 for public limited companies, prescribed under the Companies Act, 2013 as applicable for your company on the basis of paid up capital, turnover, net worth, net profit and other information as provided by you under Company Data-Financial Information.

Example: Requirements to have a women director, independent director or XBRL filings of financial statements.

  1. Go to Financial Information in the Company Data segment and update
  • Capital Structure of your company
  • Principal Activity
  • Details of Subsidiaries
  • Financial Information
  1. Go to Company Data, in Company Data Compliances
  • Track due dates for the compliances triggered and their compliance status
  • Store proof of compliance
  • Get email reminders for due dates
  1. Get a snapshot of the pending compliances on dashboard

BLISS allows you to define the style and layout for your documents- Agenda and Minutes.

  1. Define the style and layout for all the documents of a company
  2. Go to Company Data, in Company Data settings and select
  • Font style, font size, line spacing, paragraph spacing, left margin, right margin and other alignments
  • The numbering system for Agenda and Minutes
  1. Retain flexibility within the document to change font size, style and other features like bold, italics and underline

Please note changes made in settings page will be applicable to all the records created in BLISS for that Company.

Email your agenda/minutes using BLISS. Also, BLISS helps you store proof of sending notice, agenda and minutes sent to the Directors and KMP. With BLISS email facility you get:

  1. To maintain earlier versions of draft agenda/ minutes circulated within the team for inputs
  2. Send using email notice, agenda and minutes to Directors and KMP
  3. Maintain proof of circulating agenda, draft minutes and final minutes in BLISS
  4. Access different versions of drafts and final document created

BLISS helps you plan and schedule Board and Sub-committee Meetings for the entire year by using Meeting Scheduler.

For the Company Secretary

  • Select Meeting Scheduler
  • Select the type of meeting, Meeting date, time and venue
  • Add the key proposed agenda items

Value to the Director

  • Track your scheduled meetings
  • Review proposed agenda items for upcoming meetings

With BLISS ensure enhanced Directors’ participation for Good Corporate Governance.

Track the task you have delegated with BLISS Action Tracker and monitor its progress till completion.

  1. Assign task to other users and intimate them through email.
  2. Get email reminders on the scheduled dates.
  3. On completion of the activity, get updated status.
  4. Review the work delegated and approve it or reassign it.
  5. Get a snapshot of the pending tasks with due dates at any point of time.
  6. View the history of all the task delegated and completion status.

Stay prepared and plan in advance for your annual compliances with our calendar based compliance tracker.

  1. Add your compliance timelines once a year in the calendar based events by using BLISS Action Tracker.
  • You will get email reminders on the dates scheduled.
  • You can identify the individuals who should get the reminders.
  • On completion of the activity update status.
  1. Add as many activities as you need.
  2. Get a snapshot of the pending due dates at any point of time.

Maintain all your 14, yes fourteen statutory registers electronically in BLISS as per the formats prescribed in the Companies Act, 2013.

  • After the resolutions are passed, you can update the Registers by clicking the ‘Add’ button and enter the specific entries one by one.
  • For past transactions, BLISS provides an excel template to upload all entries into the electronic register in one step.

With updated registers, BLISS will automatically

  • Capture the names of all the Directors and Members for the meetings scheduled-Board Meeting, Committee Meetings and Shareholders Meeting.
  • Have the annual return form MGT-7, automatically filled with all the required details.

Save your time and efforts with BLISS and access it 24 by 7, from any internet connected laptop or desktop.

Reminders reduces shocks and enhances productivity. BLISS make sure that you are not caught unaware at the last minute by providing you timely alerts to your email id registered with BLISS that is automated and system generated.

  1. BLISS has a real time dashboard with colour coded compliance status for all the meetings-Board Meetings, Sub-committee Meetings and Shareholders Meetings, Registers and Returns, Pending actions and calendar events and Other parameters based compliances.
  2. Alerts triggered based on change in status of dashboard for:
    • Scheduling meetings- Board Meeting, Committee Meeting and Shareholders Meeting
    • Finalizing minutes for all the meetings
    • Updating Registers and filling Returns
    • Completing assigned actions
    • Completing compliance triggered by financial parameter
  3. Your admin can turn-on or turn-off the reminder status for any user based on their specific need.

Secretarial records are required to be maintained for eight years and they often resemble a haystack. Often the need is to find a specific record or entry. BLISS provides three types of intelligent search to find the needle in your haystack:

  1. Search your entire secretarial records or a part of it- Agenda, Minutes, Registers, Returns and Action Trackers by using a keyword in the search option provided in BLISS. Further you can also replicate any resolution passed in previous meeting of the same company or another company in your portfolio by the click of a button.
  2. Search for a specific resolutions or a Company Law prescribed template, using smart search from our rich repository by entering the keyword.
  3. From your large portfolio, search for a specific company by using the ‘Alphabetic Search’ or the ‘Intelligent Search’ by entering the first few letters of your company name.

In BLISS, you can store at two places – in the E-repository and in the Records page. A smart storage practice would be to:

  1. Upload Memorandum and Articles, Shareholder Agreements and Loan Agreements in E-repository as these are not limited to any financial year.
  2. Upload Annual Reports-Financial Statements and Board of Director’s Report in the Records page under the specific financial year as these are related to the financial year.
  3. Upload declaration of interest received from Directors in the Register of Directors.

Please make sure maximum file size is less than 10MB.

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